Business English Correspondence.docx
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Business English Correspondence.docx
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BusinessEnglishCorrespondence
BusinessEnglishCorrespondence
-Partsoftheletter:
LetterheadReferencedateInsidenameaddressAttentionlineSalutationsubjectlineBodyComplimentarycloseSignatureEnclosureCarboncopynotationPostscriptPrinciplesofwritingbusinessletter:
CourtesyConsiderationCompletenessClarityConcisenessConcretenessCorrectness
Inquiries&repliesFirstinquiryDearSirs,Wehaveobtainedyournameandaddressfromkee&Co,Ltd.,andwearewritingtoenquirewhetheryouwouldbewillingtoestablishbusinessrelationswithus.Wehavebeenimportersofshoesformanyyears.Atpresent,weareinterestedinextendingourrangeandwouldappreciateyourcataloguesandquotations.Ifyourpricesarecompetitivewewouldexpecttoplacevolumeordersonyou.Welookforwardtoyourearlyreply.Yoursfaithfully,TonySmithChiefBuyer
ReplyDearMr.Smith,Thankyouforyourletterofthe20thofthismonth.Weshallbegladtoenterintobusinessrelationswithyourcompany.Incompliancewithrequest,wearesendingyou,underseparatecover,ourlatestcatalogueandpricelistcoveringourexportrange.Paymentshouldbemadebyirrevocableandconfirmedletterofcredit.Shouldyouwishtoplaceanorder,pleaseE-mailorfaxus.Yourssincerely,AnnChiefSeller
DearSirs,FromtheCommercialCounselor’sOfficeoftheUSEmbassywehavelearnedthatyouwishtoimportcottonbed-sheetsandpillowcasesfromChina.WearetheleadingexporteroftextileproductsinChinaandhaveenteredintobusinessrelationshipwithmorethan70countriesintheworld.Becauseofthesoftnessanddurability,ourcottonbed-sheetsandpillowcasesarerapidlybecomingpopular.Enclosedyouwillfindthecatalogue,whichwehopewillbeofinteresttoyou.Alsoenclosedforyourreferenceisourlatestpricelist.Shouldyoubeinterestedinanyofourproduct,pleasecontactwithus.
UsefulexpressionsThroughthecourtesyoftheParisChamberofCommerce,wehaveyournameasafirmwhoisinterestedindoingbusinesswithus.ThroughthecourtesyofMr.White,wearegiventounderstandthatyouareoneoftheleadingimportersofsilkinyourarea.Ontherecommendationofsb,wehavelearnedwithpleasurethenameofyourfirm.OntherecommendationoftheBankofChina,wehavegottoknowthatyouimportChinesetextileandcottonpiecegoods.WelearnyournameandaddressofattheandInternationalExhibitionMachineryEquipmentinTimes.
WelearnedfromtheCommercialCounselorofourEmbassyinOttawathatyoudealingeneralmerchandise.WelearnedfromChinaDailythatyouareinterestedinelectricalapplianceandwanttoorderimmediately.WearegladtohaveyournameandaddressfromTheJournalofCommerce.YourletterofSept.8hasbeentransferredtousforattentionfromourheadofficeinBeijing.Chemicalproducts,cottonpiecegoods,artsandcrafts,strawandwillowproducts,embroideries,porcelainwares,jadecarvings,silkflowers,toysandgifts,fat-reducingtea,blacktea,table-clothjewellery.Wedealinclusivelyintextiles.andbathtowels,imitation
Weareastate-operatedcorporation,handlingtheexportofanimalby-products.WeareChinaNationalTextileImportandExportCorporation,withitsheadquartersinBeijing.ThisistointroducethePacificCorporationasexportersoflightindustrialproductshavingbusinessrelationswithmorethan70countriesintheworld.Wewritetointroduceourselvesasexportersoffreshwaterpearlshavingmanyyears’experienceinthisparticularlineofbusiness.Wetaketheopportunitytointroduceourcompanyasexportersdealingexclusivelyinleathergoods.Wewishtoinformyouthatweatespecializedintheexportofartsandcrafts.
Wearepleasedtoinformyouthatwehandleawiderangeofelectricfans.Wearewillingtoenterintobusinessrelationswithyouonthebasisofequalityandbenefit.YourcompanyhasbeenintroducedtousbySmith,asprospectivebuyersofChinesetable-cloths.Aswedealintheitems,weshallbepleasedtoenterintobusinesswithyou.Astheitemfallswithinthescopeofourbusiness,weshallbepleasedtoenterintodirectbusinessrelationswithyou.Weassureyouofthebestqualityandmoderatepricesofourgoods.Weassureyouthatweshalldoourbesttopromotethebusinessbetweenus.mutual
Welookforwardtoyourclosecooperationinpromotingthisnewproduct.Asweapproachedbyourclientswhoareinurgentneedofleathershoesformenandwomenweshouldliketoknowifyouareabletosupplythespecialspecifications.Weareinterestedinyourrangeoffireextinguishersandwouldlikeyoutosendusdetailsofextinguisherssuitableforasmalloffice.PleasequoteusyourlowestpricesforpersonalcomputersIfthequalityofyourgoodsisgoodandthepriceisacceptabletous,ourclientwillplacealargeorderwithyou.Ifyourpricecanbereducedby2%,weshallplace54000cantons.
Uponreceiptofyourcatalogue,wewillmakeinquiryfortheitemswhichareofinteresttous.AsweareinthemarketforcolorTVsets,weshouldbepleasedifyourwouldsendusbestquotationsforPandabrandcolorTVsetsof19and21inches.Pleaseinformusonwhatitemsyoucansupplyironnails.Whenquoting,pleasestatetermsofpaymentanddiscountyouwouldallowonpurchaseofnotlessthan500dozen.Wetakethelibertyof冒昧地toyouwithahopetogetyourbestoffersforChinesebicycles.ItisgratifyingtolearnfromyourletterthatyouareinapositiontosupplyuswithBitter
ApricotKernels.Asregardsmachinetools,weregrettosaythatwearenotabletosupplyforthetimebeing.Uponreceiptofyourspecificenquiries,wewillarrangeeverythingnecessary.
Quotations,Offers&Counter-offersReplytoaGeneralInquiryDearMr.Shen,WearepleasedtolearnfromyourinquiryofMay13thatyoulikeourrangeofsilkshirts.Weareinapositiontosupplyyoufromourwideselectionofshirtsandblouseswhichwemakeforallagegroups.Wecanofferyouthequantitydiscountof2.5%youaskedforordersoverUS$30,000.WeusuallyacceptconfirmedandirrevocableL/Cpayablebydraftatsight.EnclosedyouwillfindourfallcatalogueandpricelistquotingpricesFOBC2.5%Shanghai.WearesureyouwillfindareadysaleforourproductsintheUSAashavesoldwellthroughoutAsiaandEurope.Anyordersyoumayplacewithuswillhaveourpromptattention.
ANon-firmOfferforMilkPowderDearSirs,ThankyouforyourinterestinA.M.milkpowder.Wearehappytomakeyouaspecialoffer,subjecttoourfinalconfirmation,asfollows:
TheoriginisWesternEurope,andthequalityis“ExtraGrade”specificationsasperthefax.Packing:
4layerspaperbagswithapprox.17/18M/Tper20’containerPrice:
US$2000/M/TCIFLumperIncaseyouhaveanyfurtherquestions,Mr.Fang,pleasedonothesitatetocontactme.
ACounter-offerforComputerCaseDearMr.Karl,Re:
YourofferforComputerCaseYourFOBpriceofUS$20/setisnotgoodenough.WemusthaveapriceofUS$18/settogetthebusiness.Wesuggestthatyoure-examinetheESDShieldprice,alsostudythealternativeofusingawireforESDprotectionorperhapspainttheundersideoftheframetoreducethecost.PleasereplytheabovebeforenextMonday.
UsefulexpressionsWethankyouforyourenquiryofFeb.2andarepleasedtotellyouweareingoodconnectionswiththebestmanufacturersinthecountry.Wehavemuchpleasureinenclosingaquotationsheetforourproductsandtrustthattheirhighqualitywillattractyoutoplaceatrialorder.Inaccordancewiththerequestof?
attheGuangzhouFair,wehavepleasureinsendingyouherewiththesamplesandpricelistfor?
Wetakepleasureinmakingyouanofferasrequestedbyyousometimeago,subjecttoourfinalconfirmation.WearegladtolearnfromyourenquiryofFebruary8thatyouareinterestedinourladies’blouses.Asrequestedourcatalogueandpricelistareenclosedtogetherwithdetailsofoursaleconditions.
Wecansupplymostitemsfromstockandwillhavenotroubleinmeetingyourneeds.Wecanallowyouaspecialdiscountof2%onthepricesquoted,foraquantityof50ormore.Wewouldliketodrawyourattentiontothetradeandquantitydiscountweareofferinginourpublicitybrochure,whichmaybeofparticularinteresttoyou.Weregretthatitisimpossibletoacceptyourcounter-offer,eventomeetyouhalfway;thepriceofrawmaterialhasadvanced20%andweshallshortlybeissuinganadvancedpricelist.Althoughweareanxioustoopenupbusinesswithyou,weregretthatitisimpossibleforustoallowthereductionaskedfor,becausewehavealreadycutourpricestothelowestpointafterexaminingourcostcalculations.
Itwouldbegreattoyourinteresttomakeatrialofthesegoods.Mayweexpectatrialorderfromyouwhilepricesaregreatlyinyourfavor?
Asthereisaheavydemandatthistimeoftheyearforheaters,youwillhavetoallowatleast6weeksfordelivery.Wedonotseeanyadvantageinyourquotations,andwouldliketoknowwhetheryouhaveanybettervaluetooffer.Wedesiretocallyourattentiontoourspecialoffer.Youwillreadilyunderstandthatthisofferisgoodonlyforacceptancereachingusbeforetheendof?
Inviewoftheheavydemandforthisline,weadviseyoutosendordersassoonaspossible.
Yourcompetitorsareofferingconsiderablylowerpricesandunlessyoucanreduceyourquotations,weshallhavetobuyelsewhere.Wethankyouforyouroffer,butwearebuyingatlowerprices.Arethesebestpricesyoucanoffer?
Chapter5Order&AcknowledgementOrderDearMr.Woo,NeworderNo.MA-123Thankyouforyouryesterday’sE-mailandthefinepriceyoumadeusfor686systems.Weconfirmtheorderas
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