business case template.docx
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business case template.docx
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businesscasetemplate
BusinessCase
Template
Version1.8●30JUN2009
UsingThisTemplate
Thecompaniontool,BusinessCaseInstructions,providesdetaileddirectionforcompletingthistemplate.ThisandotherFrameworktoolsareavailableatwww.dir.state.tx.us/pubs/framework/.
Tocreateadeliverablefromthistemplate:
1.Deletethetemplatetitlepage(previouspage)andthispage.
2.Replace[bracketedtext]onthecoverpage(nextpage)withyourprojectandagencyinformation.
3.Replace[bracketedtext]inthetoolheaderareaatthetopofpagei(Contentspage)withthesameprojectandagencyinformationasonthecoverpage.
Note:
Pleasedonotremoveormodifycontentinthefooterarea.
4.Completetheentiretemplate.Eachsectioncontainsabbreviatedinstructions,showninitalics,andacontentarea.Thecontentareaismarkedwithaplaceholdersymbol(Þ)orwithatable.Relevanttextfromotherprojectdeliverablesmaybepastedintocontentareas.
Note:
Pleasedonotremovetheitalicizedinstructions.
5.Updatethetableofcontentsbyright-clickingandselecting“UpdateField,”then“Updateentiretable.”
TEXASPROJECTDELIVERYFRAMEWORK
BUSINESSCASE
[Agency/OrganizationName]
[PROJECTNAME]
VERSION:
[VERSIONNUMBER]
REVISIONDATE:
[DATE]
ApprovaloftheBusinessCaseindicatesanunderstandingofthepurposeandcontentdescribedinthisdeliverable.ApprovaloftheBusinessCaseconstitutesapprovalofthebusinesscaseanalysisresultsandherebycertifiestheoverallaccuracy,viability,anddefensibilityofthecontentandestimates.Bysigningthisdeliverable,eachindividualagreestheproposedbusinesssolutionhasbeenanalyzedeffectivelyasdescribedherein.
AgencyHead
[Name]
[Email]
[Telephone]
Signature
Date
ExecutiveSponsor
[Name]
[Email]
[Telephone]
Signature
Date
TechnologySponsor
[Name]
[Email]
[Telephone]
Signature
Date
ProjectManager
[Name]
[Email]
[Telephone]
Signature
Date
InformationSecurityOfficer
[Name]
[Email]
[Telephone]
Signature
Date
Contents
Section1.ExecutiveSummary
ForastandardBusinessCase,completethissectionaftercompletingallothersections.
1.1Issue
Brieflydescribethebusinessissuethattherecommendedprojectwouldsolvewithoutdescribinghowtheproblemwillbeaddressed.Includeabriefstatementofanymandatesthatrequireprocessesand/orservicesnotcurrentlyinplace.
Þ
1.2AnticipatedOutcomes
Describetheanticipatedoutcomesofimplementingaprojectthatspecificallyaddressesthebusinessissue.Thedescriptionshouldincludeanswerstoquestionssuchas“Whatareweaimingfor?
”and“Whataretheexpectedbenefitstobusinessoperations?
”
Þ
1.3Recommendation
Describetheprojectthatisbeingrecommendedtoachievetheanticipatedbusinessoutcomesbysummarizingtheapproachforhowtheprojectwilladdressthebusinessissue.Identifythestakeholders/customersinvolvedindeterminingwhetherthedesiredresultsareachievablebyimplementingtheproject.
Þ
1.4Justification
Justifywhytherecommendedprojectshouldbeimplementedandtherationaleforwhytheprojectwasselectedabovetheotheralternativesolutions.ProvideacompellingargumentbysummarizingkeyquantitativeandqualitativeinformationfromtheProjectEvaluationsection,includingadescriptionoftheimpactofnotimplementingtheproject.
Determineandincludeanalysisinformationthatisnecessarytoprovideaclearjustificationfortheproject.Thetypeandextentofinformationincludedinthejustificationwillvarybasedonthebestapproachformakingacompellingandaccurateargument.ChartsfromtheProjectSelection,Resultssectionmaybecopiedtosupportjustificationforselectingthisproject.
Þ
1.5Assumptions
Listanddescribeanyassumptionsrelevanttotheprojectthatisbeingrecommendedtoachievetheanticipatedbusinessoutcomes.
Þ
1.6Limitations
Listanddescribeanylimitingfactors,orconstraints,relevanttotheprojectthatisbeingrecommendedtoachievetheanticipatedbusinessoutcomes.
Þ
Section2.GovernanceandBusinessCaseAnalysisTeam
2.1Governance
DescribetheITgovernanceprocessesandstructureswithintheagency.
Þ
2.2BusinessCaseAnalysisTeamMembers
Describetherolesonthebusinesscaseanalysisteam.Providethenamesandtitlesofagencystaffthatwillfulfillthem.
Role
Description
Name/Title
Section3.ProblemDefinition
3.1ProblemStatement
Describetheproblemtheprojectwouldaddress,includinganyproblemsrelatedtotechnology,processesand/orservices,withoutpresupposingasolution.
Þ
3.2AgencyandConstituentEnvironment
Identifyandbrieflydescribetherelationofeachstakeholder/customertotheproject.
Stakeholders/Customers
Description
Describetheprocessesand/orservicesthatwouldbemodifiedorautomatedbytheproject.Includeprocessesand/orservicesforagenciesandconstituents(citizens,employers,otheragencies).
Processes/Services
DescriptionofModifications/Automation
3.3CurrentTechnologyEnvironment
3.3.1CurrentSoftware
Describetheagency’sexistingsoftwarethatwillbemodifiedorreplacedbytheproposedproject.
SoftwareItems
Description
3.3.2CurrentHardware
Describetheagency’sexistinghardwarethatwillbemodifiedorreplacedbytheproposedproject.
HardwareItems
Description
Section4.ProjectOverview
4.1ProjectDescription
Describetheapproachtheprojectwillusetoaddressthebusinessproblem.IncludetheprojectsequencenumberfortheprojectfromtheInformationTechnologyDetail(ITD).
DescriptionofProject
ITDProjectSequenceNumber:
4.2GoalsandObjectives
Describethebusinessgoalsandobjectivesoftheproject.Ensurethegoalsandobjectivessupportbusinessneeds.
BusinessGoal/Objective
Description
4.3PerformanceMeasures
Describeperformancemeasuresthatwillbeusedtogaugetheproject’sbusinessoutcomesforkeyprocessesandservices.
KeyProcess/Services
PerformanceMeasure
4.4Assumptions
Listtheassumptionsregardingtheagencyprocessesand/orservicesaffectedbytheproposedproject.
Þ
4.5Constraints
Listthelimitationsorconstraintsregardingtheagencyprocessesand/orservicesaffectedbytheproposedproject.
Þ
4.6ProposedTechnologyEnvironment
4.6.1ProposedSoftware
Describesoftwarefortheproject,includingtechnicalfactorsthatmaybecriticaltoprojectselectionifapplicable.
SoftwareItem
Description
4.6.2ProposedHardware
Describethehardwarefortheproject,includingtechnicalfactorsthatmaybecriticaltoprojectselectionifapplicable.
HardwareItem
Description
4.7MajorProjectMilestones
Describetheproject’spreliminarymajormilestones,deliverables,andtargetdates.
Milestones/Deliverables
TargetDate
Section5.ProjectEvaluation
TheBusinessCaseWorkbookiscompletedaspartofthissection.Oncecompleted,theBusinessCaseWorkbookevaluationfactorsaresummarizedinthissection.
5.1StatutoryFulfillment
Describethedirectandderivedmandate(s)relatedtotheprojectandcitereference(s)forfederalandstatestatutes,rules,andregulatoryrequirements.Describeanypenaltiesorfundinglosses.
MandatesRelatedtoProject
StatutoryCitations
Penalties/FundingLosses
5.2StrategicAlignment
Identifytitlesofstrategicplanstheprojectaddresses,includingtheStateStrategicPlanforInformationResourcesManagement,agencystrategicplan,andanyotherapplicableplans.Citethespecificgoalsandobjectivesineachplanthatarerelatedtotheproject.Describetherelationshipoftheprojecttoeachoftheplansbasedonhowtheprojectalignsandmeetsthegoalsandobjectivescitedinthestrategicplans.
Plan
Goals/Objectives
RelationshiptoProject
5.3AgencyImpactAnalysis
Summarizehowtheprojectwouldimpacttheuseoftechnologyresourcesattheagencylevel,includingsupportofthedefinedarchitectureandstandardsfortheagencyandstate.
Þ
5.4FinancialAnalysis
Usingthelevelofdetailillustratedintheinstructions,describemethodsusedtocalculateprojectcostandquantitativeprojectbenefitestimates.Describeestimatefactorsandunderlyingassumptions.
Methods:
ProjectCostEstimates
EstimateFactors/UnderlyingAssumptions
Methods:
AgencyandConstituentQuantitative
ProjectBenefits
EstimateFactors/UnderlyingAssumptions
5.5InitialRiskConsideration
IdentifyeachadditionalinitialriskandrateitconsistentwiththeinstructionsprovidedintheBusinessCaseWorkbookEvaluationFactorworksheet.TheseareinitialrisksthatwerenotalreadyidentifiedintheEvaluationFactorworksheet.
Risk
Rating
5.6AlternativesAnalysis
Describealternativeoptions,includingtheoptionofnotimplementinganyprojectatallandatleastonenon-selectedprojectoption.Statethereasonsfornotselectingeachalternative.Ifatleastonerejectedalternativeisnotincluded,explainwhy.
NoProject(StatusQuo)
ReasonsForNotSelectingAlternative
AlternativeOption
ReasonsForNotSelectingAlternative
AlternativeOption
ReasonsForNotSelectingAlternative
Section6.ProjectSelection
6.1Methodology
Describetheagency-developedmethodologyusedforprojectselection.
Þ
6.2Results
Statetherationaleforwhytheprojectwasselectedabovetheotheralte
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