SupplierManual05314.docx
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SupplierManual05314.docx
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SupplierManual05314
SupplierManual
TableofContents
1.0GeneralSourcingPolicies
1.1Legal&EmploymentRequirements
1.2AnnualPricing
1.3FormalQuoteProcess
1.4SupplierSet-up
1.5SupplierEvaluation
1.6AmendmentsorAdditionstotheSupplierManual
2.0PurchasingPolicies
2.1PurchaseOrders
2.2PurchasingTermsandConditions
2.3Invoicing
2.4PaymentPolicy
3.0PackagingPolicies
3.1GeneralPackaging
3.2ToxicsinPackagingRegulations
3.3RodPackaging
3.4ReelPackaging
3.5ComboPackaging
3.6PartsandSpoolPackaging
3.7LabelSpecifications
3.8DefinitionsandAbbreviations
4.0ShippingPolicies
4.1GeneralPolicies
4.2ShippingandDocumentationInstructions
4.3ContainerLoading
4.4AirShipments
5.0QualityPolicies
6.0RegulatoryRequirements
7.0ProductDevelopmentPolicies
1.0GeneralSourcingPolicies
1.1Legal&EmploymentRequirements
▪SUPPLIERS,allsub-suppliers,andserviceprovidersshallcomplywithalllocalandnationallawsandregulationsofthecountriesinwhichtheyareoperating,aswellastheindustrypractices.Shouldthelegalrequirementsconflictwithlocalorindustrypractices,theSUPPLIERmustmeetthelegalrequirementsoflocalandnationallaws.
▪SUPPLIERSshallguaranteethatmerchandisesoldtoZEBCOdoesnotinfringeuponanypatents,trademarks,orcopyrightsofothers.AttherequestofZEBCO,SUPPLIERSmustprovideZEBCOwithanyapplicablelicensesand/oragreementsforsellingormanufacturingmerchandisesoldtoZEBCO.
▪SUPPLIERagreestoindemnifyandsaveharmlessZEBCO,itsofficers,agents,successors,assignsandcustomersagainstalldamages,claims,demands,attorney’sfees,andcostsofanykindforactualorallegedinfringementofanytrade-name,trade-mark,andpatentorpatents(unlessthegoodsorderedareofZEBCO’Sdesign)becauseofthepossession,saleoruseofanymaterialspecifiedherein.
▪UnlessauthorizedbyZEBCOinwritingthenameofZEBCO,itsparent,subsidiariesand/oranyaffiliatedcorporationsoranyoftheirtrademarksorpatentsshallnotbeusedbySUPPLIERorsub-suppliers.IfthematerialspecifiedonanyPOorengineeringspecificationispeculiartoZEBCO’Sdesign,eitherasanassemblyorcomponentpartofanyassembly,orifthematerialbearsZEBCO’STrade-Marksand/orIdentifyingMark,itshallnotbeartheTrade-MarkorotherdesignationoftheMarkerorSUPPLIERandsimilarmaterialpeculiartoZEBCO’SdesignorhearingitsTrade-MarkorIdentifyingMarkshallnotbesoldorotherwisedisposedoftoanyoneotherthanZEBCO.
▪SUPPLIERSandsub-suppliersshallcompensateemployeesbyprovidingwagesandbenefitsthatcomplywithlocalandnationallawsofthecountryinwhichtheSUPPLIERisoperating.
▪SUPPLIERandsub-supplierswillcomplywithalllaws,regulationsandrequirementsofanygovernmentaloradministrativebody(including,withoutlimitationtheUnitedStatesFederalTradeCommission,UnitedStatesInternalRevenueService,andtheUnitedStatesConsumerProductSafetyCommission)whichmaybeapplicabletothemanufacture,advertising,merchandising,packaging,publicity,promotion,sale,distribution,shipment,importorexportofanyGoodsoritspackaging.Inaddition,SUPPLIERshallrespondpromptlyandfullytoanyinvestigationorrecallofanyGoodsbyanysuchbodyandshallindemnifyandholdharmlessBuyerfromallexpensesassociatedtherewith,including,withoutlimitation,reasonableattorneysfeesandcosts.
▪SUPPLIERandsub-supplierswillnotusechildlabor.Theterm“child”referstoapersonyoungerthaneighteen(18),(orsixteen(16)wherelocallawallows),or,ifhigher,thelocallegalminimumageforemploymentortheageforcompletingcompulsoryeducation.IfSUPPLIERemploysyoungpersonswhodonotfallwithinthedefinitionof“children”SUPPLIERwillalsocomplywithanylawsandregulationsapplicabletosuchpersons.
▪SUPPLIERandsub-supplierswillnotuseanyforcedorinvoluntarylabor,whetherprison,bonded,indenturedorotherwise.
▪SUPPLIERandsub-supplierswilltreateachemployeewithdignityandrespect,andwillnotusecorporalpunishment,threatsofviolenceorotherformsofphysical,sexual,psychologicalorverbalharassmentorabuse.
▪ZEBCOrecognizesthatculturaldifferencesexistanddifferentstandardsapplyinvariouscountries.However,ZEBCObelievesthatalltermsandconditionsofemploymentshouldbebasedonanindividual’sabilitytodothejob,notonthebasisofpersonalcharacteristicsorbeliefs.SUPPLIERandsub-supplierswillnotdiscriminateinhiringandemploymentpractices,includingsalary,benefits,advancement,discipline,terminationorretirement,onthebasisofrace,religion,age,gender,nationality,socialorethnicorigin,sexualorientation,politicalopinion,ordisability.
▪W.C.BradleyandZEBCOholditsemployeesandSUPPLIERStothehighestofethicalstandards.SUPPLIERSandsub-suppliersareencouragedtonotoffergiftstoZEBCOemployees.ZEBCOemployeesmaynotreceivegiftsfromSUPPLIERSinexcessof$50.00invalue.ZEBCOemployeeswillberequiredtoreportanygiftstoZEBCO,whichmustbeapprovedbyexecutivemanagement.AnySUPPLIERwhooffersexcessivegifts,monetaryorotherwise,toaZEBCOemployeemaybedemotedtoprobationarystatusorevenrejectedasaSUPPLIER.
1.2AnnualPricing
▪ZebcorequiresallSupplierstoholdpricesfromOctober1toSeptember30ofeachyear
▪PricesmustbefinalizedandconfirmedeachyearbeforeMay1,andtheconfirmedpriceswillthentakeaffectonallPurchaseOrdersissuedfromOctober1toSeptember30unlessotherwiseagreedtoinwritingbybothSupplierandZebco.
▪NopricechangewillbeacceptedduringthisperiodunlessmutuallyagreedtoinwritingbytheDirectorofSourcingfortheBuyerandtheSeller.
▪AllpricingmustbeconfirmedbytheZebcoSourcingDepartmentinwriting.
1.3FormalQuoteProcess
▪Allproducts,tooling,samples,andanyotheritemsmustbequotedusingtheSupplierQuoteForm.
▪TheformalquotationmustbereceivedandapprovedbytheZebcosourcingdepartmentpriortoanypurchases,toolingstart,oranyexpenditure.
▪TheSupplierQuoteFormistheonlydocumentthatwillbehonoredastheactualquote.Suppliersshouldnotquoteoverthephoneorthroughemaildocuments.
▪TheSupplierQuoteFormshouldbesenttotheappropriateZebcocontact,withacopytotheZebco.sourcing@emailaccount.
1.4SupplierSet-up
▪SUPPLIERSofZEBCOproductandserviceswillberequiredtocompleteaSUPPLIERSet-UpformpriortonewordersbeingplacedwithaSUPPLIER.
▪TheZEBCOSourcingdepartmentwillprovidenewSUPPLIERSwithacopyoftheform.Inaddition,anycurrentSUPPLIERSwhohavenotcompletedaSUPPLIERSet-UpformarerequestedtocompleteacopyoftheformandreturntotheSourcingdepartment.
▪Atanytimepriorto,orafterordersareplaced,ZEBCOorathirdpartyauditormayrequesttoaudittheSUPPLIER’Sorsub-supplier’smanufacturingfacilitytoconfirmthatinformationprovidedbytheSUPPLIERisaccurateandcomplete.Auditorsmayalsocheckfactoriestoconfirmconditionsandproceduresrelatedtosafety,security,employeerights,andemployeerecordsallcomplywiththelawsandregulationsofthecountryofmanufactureandwithZEBCO’SStandardforSUPPLIERandGeneralSourcingPolicies.
1.5S.T.A.R.S.SupplierEvaluation
▪S.T.A.R.S.istheStrategicandTacticalAssessmentReportforSuppliers.ThepurposeforthisreportistohelpZebcoSUPPLIERSmaintaincontinuedimprovementinyourbusinesswithZebco.S.T.A.R.S.willshowustheareaswherewecansucceedandgrowtogether.AS.T.A.R.S.reportwillbesenttoeachsupplieronamonthlybasis.Periodicmeetingsandphoneconversationswilltakeplaceasbothtravelpermitsandthesituationrequires.Thereportisdividedintofivesections:
incomingquality,MaterialDiscrepancyReports(MDR)andCorrectiveActionReports(CAR),ontimeshipments,timingofshippingdocuments,andastatusoftheReturntoVender(RTV)account.
▪IncomingQuality:
ThissectionreportstherateofacceptanceforthegoodsZebcoreceives.Incomingqualityhastwomethodsofrating,POlineitemsacceptedandunitsaccepted.Itisimportanttolookateachacceptancerate.
▪Forexample,PO#1234hastenlineitems.Thefirstlineitemisfor100,000unitsandallareaccepted,whiletheremainingninePOlineitemseachfor100unitswereallrejected.Theunitacceptanceratewouldbe99%butthePOlineitemacceptanceratewouldbe10%.
▪NSR/CAR:
ThissectionofthereportgivesanupdateonNon-StandardReceiptreports(NSR)andCorrectiveActionReports(CAR).AllitemsthatarriveatZebcoareinspected.IfanitemdoesnotmeettheZebcostandard,anNSRwillbesenttoyoubytheBuyer/Planner.ForeveryNSRsenttoyou,aCARisrequiredfromyouinresponse.AnNSRwillhavean“open”statusuntilthecorrespondingCARhasbeenapprovedbytheZebcoQualitydepartment.AftertheCARhasbeenapproved,theNSRMDRwillshowastatusof“closed”.MoreinformationonthisprocesscanbefoundinSection5.0QualityPoliciesofthismanual.
▪TheSTARSreportwillshowthenumberofopenandclosedNSR’s,aswellasthenumberofCAR’sapprovedorstillintheprocessofbeingapproved.
▪OnTimeShipments:
Itisimportantthatitemsareshippedontime.ThissectionofthereportcomparesthepromiseddeliverydateonthePOwiththeactualdeliverydate.Ifitemsaredeliveredwithinsevendaysofthepromiseddeliverydate,theywillnotbecountedlate.Forexample,itemswithaJanuary1deliverydatemustarriveJanuary7.Iftheyaredeliveredon(orafter)January8,theywillbecountedaslate.Moreinformationon
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