英文版的员工手册.docx
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英文版的员工手册.docx
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英文版的员工手册
I.TheCompanyPhilosophy…………………………………………………..3
II.TheCompanyMission..............................................................................3
III.AbouttheHandbook…………………………………………………………..4
IV.Employment
Appointment……………………………………………………………………….5
JoiningFormalities………………………………………………………………..5
ProbationaryPeriod………………………………………………………………5
WorkSchedule……………………………………………………………………6
WorkBehavior…………………………………………………………………….6
PerformanceExpectations………………………………………………………7
PerformanceEvaluation…………………………………………………………7
JobDescription…………………………………………………………………...8
RolesResponsibilities…………………………………………………………...8
Promotions………………………………………………………………………..8
Transfers………………………………………………………………………….8
V.Compensation
Pay………………………………………………………………………………...9
PayPeriods………………………………………………………………………9
PayMode…………………………………………………………………………9
CompensatoryandOvertimePay……………………………………………..9
VI.AttendanceandLeaves
Attendance……………………………………………………………………..10
Timings………………………………………………………………………….10
Holidays…………………………………………………………………………10
Flexi–Hours……………………………………………………………………10
Leaves…………………………………………………………………………...11
VII.Benefits
CertificationandTrainingexpenses………………………………………….12
HospitalisationandHealthInsurance………………………………………..12
TaxPlanning……………………………………………………………………12
VIII.WorkPlaceBasics
CleanWork–Place……………………………………………………………13
Confidentiality…………………………………………………………………..13
PatentsandCopyrights………………………………………………………..13
Misconduct……………………………………………………………………...13
DisciplinaryActions…………………………………………………………….13
PersonalAppearance………………………………………………………….13
BusinessAttire………………………………………………………………….13
CasualAttire…………………………………………………………………….13
InappropriateAttire……………………………………………………………..13
PersonalBelongings……………………………………………………………14
SmokingPolicy………………………………………………………………….14
Equipment&Facilities………………………………………………………….14
Parking…………………………………………………………………………...14
TelephoneUse…………………………………………………………………..14
InternetUse………………………………………………………………………14
IX.Communication
BulletinBoard…………………………………………………………………….15
InstantMessenger……………………………………………………………….15
WebMail……………………………………………………………………….....15
X.Grievances
GrievancesHandling…………………………………………………………….15
ProcessImprovement……………………………………………………………15
EmployeeSuggestionProgram…………………………………………………15
X!
.Closing………………………………………………………………………………..16
AbouttheHandBook
AsanemployeeofHalcyonTechnologies,youhaveyourownuniquedutiesandresponsibilities.ThishandbookisdesignedtoassisttheemployeesofHalcyonTechnologieswhoaregovernedbytheRulesandRegulationsoftheCompany.Itistohelpyouunderstandthesystemyouworkforbyprovidinganoverviewofimportantrights,policiesandbenefitsyouhaveasanemployeeofHalcyon.ThoughthisHandbookisnotintendedtocoverallthepoliciesandproceduresingreatdetail.Formoredetailedquestions,contacttheHRDepartment.
Thishandbookappliestoalltheemployeeswhoareinpermanent,probationaryandtraineeappointments.
Employment
1)Appointment:
YourappointmentisbasedonyourperformanceintherecruitmentprocessofourCompany.YourappointmentissubjecttothetermsandconditionsmentionedintheAppointmentLettergiventoyou.YouneedtogiveyouracceptancebysigningandreturningtheduplicatecopyoftheAppointmentLettertotheHRdepartment.YourSigningtheAppointmentLetterimpliesthatyouagreetothetermsandconditionsmentionedintheAppointmentLetter.
2)JoiningFormalities:
Atthetimeofjoining,youwillbegivenwithaNewEmployee
JoiningApplication,whichyouneedtofillincompletelyandsubmitittotheHRDepartment.Youarealsorequestedtobringthefollowingoriginalcertificatesalongwithtwosetsofcopies(A4sizeonly).ThesedocumentsarealsoessentialtoobtainaVisawhenyoumayberequiredinthefuturetogoabroadonbusiness/work.Soitwouldbeinyourinteresttoensurethattheyareallinplaceatthetimeofjoiningtheorganization.
a)SignedCopyofOfferletter.
b)Degree/Provisional/CoursecompletionCertificateofallCollege/Universityqualifications.
c)MarksheetsofallCollege/Universityqualifications(allsemesters)
d)Certificates&Marksheetsof10th&12thclasses
e)3passportsizephotographs
f)Copyofyourpassport(ifyoudon’thaveapassport,kindlyapplyforoneimmediately,sinceitwouldbetoyouradvantagetohaveoneatthetimeofjoining)
g)Relievingletter(incaseyouarealreadyemployed)
h)LatestPaySlip/Form16(ifalreadyemployed)
i)Fourwheelerdrivinglicense(ifalreadyobtained)
AlltheabovedocumentswillbekeptinEmployee’sPermanentPersonnelFilealongwiththeNewEmployeeJoiningForm.
InadditiontotheaboverequirementsyouneedtoopenaSalaryAccountwith
HDFCBankforyourSalaryCredits.TheFormalitiestoopenanaccountcanbe
discussedwiththeHRdepartment.
3)ProbationaryPeriod:
Theprobationaryperiodservesasanextensionofthe
selectionprocessandgivesbothyouandyoursupervisortimetoseeifthejobisrightforyou,andyouarerightforthejob.AspertheCompanystandardsyouwillbeonprobationforaperiodof3monthsfromthedateofjoiningandmaybeconfirmedasapermanentemployeeuponsuccessfulcompletionofyourprobation.Yourperformanceduringthisperiodwillbeappraisedbasedoncertainstandardssetbythecompanywhichwillbediscussedwithyouatthetimeofjoining.InadditiontoyourperformanceduringtheProbationaryPeriod,yourconfirmationasapermanentemployeeissubjecttoyoursubmittingtherequisitedocumentsasrequiredbytheCompany,mentionedaboveinthesectionof“JoiningFormalities”.
IfyoudemonstratesatisfactoryworkprogressduringtheProbationaryPeriodand
thedecisionismadetocontinueyouremploymentattheendoftheprobationary
period,youwillreceiveapermanentAppointmentLetterinthisregard.Ifwork
progressisnotsatisfactory,anemployeecanbeterminatedwithanopportunityfor
appealatthemanagement’sdiscretion.
4)WorkSchedule:
Thestandardworkweekscheduleisfivedaysperweek,eight
hoursadayplusaonehourmealperiod.Otherschedulesapplytopart-time
andsomeshiftemployees.
TheCompanyalsohasaFlexibleWorkSchedule.Whereinemployeeshavethe
optiontochooseavariableworkschedulethatallowsemployeestochooseadaily
workscheduleandmealperiodwhichismostcompatiblewiththeCompany
requirementsaswellastheirpersonalneeds.Theemployeeandthesupervisor
shallagreeuponinadvanceofsuchVariableWorkScheduletobefollowed,
consistentwiththeneedsoftheCompany.
ThefollowinggeneralrulesapplytotheFlexibleWorkSchedule:
Anemployee,whoarriveslaterthanscheduledtime,maybepermittedtomakeupthedeficitbyworkingthatmuchlongerattheendoftheworkdayaccordingtotheworkneedsoftheCompany.Otherwise,thetardinessshallbechargedtotheappropriateleavecategory.
Supervisorsshalltakeappropriateactiontocorrectanyabuseormisuseof
thisprivilegewhichmayincludedeductionsfromemployee’spay.
Ifanemployeereportstoworkearly,theemployeemay,withthesupervisor’spermission,beginworkatthattimeandleaveatacorrespondinglyearlyhour.
Ifanemployeeleavesworkearlywithoutpermission,thetimeshallbe
deductedfromtheemployee’spayormaybechargedtotheappropriate
leaveaccountifjustified.
Anemployeeworkinglaterthanscheduleduetoworkload,canclaimtheextrahoursworkedaccordinglythenextday,withtheconsentofthesupervisor,keepinginmindthenextday’sdeliverables.
5)WorkBehavior:
Itisessentialthatallemployeesacceptpersonalresponsibilityformaintaininghighstandardsofconductandjobperformance,includingobservanceoftheCompanyrulesandpolicies.Violationsofthesestandardswillresultindisciplinaryaction.Disciplinaryactionisconsideredadimensionofperformanceevaluation.Itisacorrectiveprocesstohelpemployeesovercomework-relatedshortcomings,strengthenworkperformanceandachievesuccess.
6)PerformanceExpectations:
AtthetimeofjoiningyouwillbegivenacopyofyourJobDescriptionalongwithasetofexpectationsthattheCompanyislookinginyou.Thesesetofexpectationswillbemadeinconsultationwithyou.
7)PerformanceEvaluation:
AnnualPerformanceEvaluationwillbedoneduringthemonthofAprileveryyearforeachemployeehavingbeenemployedforsixmonthsorlonger.Theevaluationperiodwillcovertheperiod1stAprilthrough31stMarch. SelfAppraisalformswillbegiventoeachemployeetoappraisethemselvesonwhattheiraccomplishmentswereduringtheAppraisalYear.Completedformshavetobereturned,throughappropriatechannels,totheHRTeam.Uponreceiptoftheevaluationform,thefollowingactionswillbeaccomplished:
TheImmediateSupervisorwill:
a)Completetheevaluationformaspromptlyaspossible.ExceptionalmustbediscussedinCommentssectionoftheevaluationform.Describewhyperformanceisnotsatisfactoryandspecifyhowperformancecanbeimproved,orexplainwhyperformanceisoutstanding.
b)Discussevaluationwiththeemployeeemphasizingstrongandweakpointsinjobperformance.Commendtheemployeeforajobwelldoneifapplicableanddiscussspecificcorrectiveactionifwarranted.Setmutualgoalsfortheemployeetoreachbeforethenextperformanceevaluation.Recommendationsshouldspecificallystatemethodstocorrectweaknessesand/orpreparetheemployeeforfuturepromotions.
c)Allowtheemployeetomakeanywrittencommentshe/s
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