自动过账的设置TEKey.docx
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自动过账的设置TEKey.docx
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自动过账的设置TEKey
ConfigureAutomaticPostings
Inthisstep,youenterthesystemsettingsforInventoryManagementandInvoiceVerificationtransactionsforautomaticpostingstoG/Laccounts.
Youcanthencheckyoursettingsusingasimulationfunction.
UnderFurtherinformationthereisalistoftransactionsinMaterialsManagementandtheirdefinitions.
Whatareautomaticpostings?
PostingsaremadetoG/LaccountsautomaticallyinthecaseofInvoiceVerificationandInventoryManagementtransactionsrelevanttoFinancialandCostAccounting.
Example:
Postinglinesarecreatedinthefollowingaccountsinthecaseofagoodsissueforacostcenter:
∙Stockaccount
∙Consumptionaccount
Howdoesthesystemfindtherelevantaccounts?
Whenenteringthegoodsmovement,theuserdoesnothavetoenteraG/Laccount,sincetheR/3Systemautomaticallyfindstheaccountstowhichpostingsaretobemadeusingthefollowingdata:
∙Chartofaccountsofthecompanycode
Iftheuserentersacompanycodeoraplantwhenenteringatransaction,theR/3Systemdeterminesthechartofaccountswhichisvalidforthecompanycode.
Youmustdefinetheautomaticaccountdeterminationindividuallyforeachchartofaccounts.
∙Valuationgroupingcodeofthevaluationarea
Iftheautomaticaccountdeterminationwithinachartofaccountsistorundifferentlyforcertaincompanycodesorplants(valuationareas),assigndifferentvaluationgroupingcodestothesevaluationareas.
Youmustdefinetheautomaticaccountdeterminationindividuallyforeveryvaluationgroupingcodewithinachartofaccounts.Itappliestoallvaluationareaswhichareassignedtothisvaluationgroupingcode.
Iftheuserentersacompanycodeoraplantwhenenteringatransaction,thesystemdeterminesthevaluationareaandthevaluationgroupingcode.
∙Transaction/eventkey(internalprocessingkey)
Postingtransactionsarepredefinedforthoseinventorymanagementandinvoiceverificationtransactionsrelevanttoaccounting.Postingrecords,whicharegeneralizedinthevaluestring,areassignedtoeachrelevantmovementtypeininventorymanagementandeachtransactionininvoiceverification.Thesecontainkeysfortherelevantpostingtransaction(forexample,inventorypostingandconsumptionposting)insteadofactualG/Laccountnumbers.
Youdonothavetodefinethesetransactionkeys,theyaredeterminedautomaticallyfromthetransaction(invoiceverification)orthemovementtype(inventorymanagement).AllyouhavetodoisassigntherelevantG/Laccounttoeachpostingtransaction.
∙Accountgrouping(onlyforoffsettingentries,consignmentliabilities,andpricedifferences)
Sincethepostingtransaction"Offsettingentryforinventoryposting"isusedfordifferenttransactions(forexample,goodsissue,scrapping,physicalinventory),whichareassignedtodifferentaccounts(forexample,consumptionaccount,scrapping,expense/incomefrominventorydifferences),itisnecessarytodividethepostingtransactionaccordingtoafurtherkey:
accountgroupingcode.
Anaccountgroupingisassignedtoeachmovementtypeininventorymanagementwhichusesthepostingtransaction"Offsettingentryforinventoryposting".
Underthepostingtransaction"Offsettingentryforinventoryposting",youmustassignG/Laccountsforeveryaccountgrouping,thatis,assignG/Laccounts.
Ifyouwishtopostpricedifferencestodifferentpricedifferenceaccountsinthecaseofgoodsreceiptsforpurchaseorders,goodsreceiptsfororders,orothermovements,youcandefinedifferentaccountgroupingcodesforthetransactionkey.
Usingtheaccountgrouping,youcanalsohavedifferentaccountsforconsignmentliabilitiesandpipelineliabilities.
∙Valuationclassofmaterialor(incaseofsplitvaluation)thevaluationtype
Thevaluationclassallowsyoutodefineautomaticaccountdeterminationthatisdependentonthematerial.forexample:
youpostagoodsreceiptofarawmaterialtoadifferentstockaccountthanifthegoodsreceiptwerefortradinggoods,eventhoughtheuserentersthesametransactionforbothmaterials.
YoucanachievethisbyassigningdifferentvaluationclassestothematerialsandbyassigningdifferentG/Laccountstothepostingtransactionforeveryvaluationclass.
Ifyoudonotwanttodifferentiateaccordingtovaluationclassesyoudonothavetomaintainavaluationclassforatransaction.
Requirements
Beforeyoumaintainautomaticpostings,youmustobtainthefollowinginformation:
1.Valuationlevel(plantorcompanycode)
Establishwhetherthematerialsarevaluatedatplantoratcompanycodelevel
Whenvaluationisatplantlevel,thevaluationareacorrespondstoaplant.
Whenvaluationisatcompanycodelevel,thevaluationareacorrespondstoacompanycode.
Definevaluationlevel
2.Chartofaccountsandvaluationgroupingcodepervaluationarea
Findoutwhetherthevaluationgroupingcodeisactive.
Activatesplitvaluation
Ifitisnotactive,determinethechartofaccountsassignedtoeachvaluationarea(viathecompanycode).
Ifitisactive,determinethechartofaccountsandthevaluationgroupingcodeassignedtoeachvaluationarea.
Groupvaluationareas
Youmustdefineaseparateaccountdeterminationprocessforchartofaccountsandeachvaluationgroupingcode.
3.Valuationclasspermaterialtype
Ifyouwishtodifferentiatetheaccountdeterminationprocessforspecifictransactionsaccordingtovaluationclasses,findoutwhichvaluationclassesarepossibleforeachmaterialtype.
Definevaluationclasses
4.Accountgroupingforoffsettingentriestostockaccounts
Under
Defineaccountgroupingformovementtypes,determineforwhichmovementtypesanaccountgroupingisdefinedforthetransaction/eventkeysGGB(offsettingentrytostockposting),KON(consignmentliabilities)andPRD(pricedifferences).
Defaultsettings
G/LaccountassignmentsforthechartsofaccountsINTandthevaluationgroupingcode0001areSAPstandard.
Activities
1.Createaccountkeysforeachchartofaccountsandeachvaluationgroupingcodefortheindividualpostingtransactions.Todoso,proceedasfollows:
a)Calluptheactivity
ConfigureAutomaticPostings.
TheR/3systemfirstcheckswhetherthevaluationareasarecorrectlymaintained.If,forexample,aplantisnotassignedtoacompanycode,adialogboxandanerrormessageappear.
Fromthisbox,chooseContinue(nextentry)tocontinuethecheck.
ChooseCanceltoendthecheck.
TheconfigurationmenuAutomaticpostingsappears.
b)ChooseGoto->Accountassignment.
AlistofpostingtransactionsinMaterialsManagementappears.Forfurtherdetailsoftheindividualtransactions,seeFurtherinformation.
TheAccountdeterminationindicatorshowswhetherautomaticaccountdeterminationisdefinedforatransaction.
c)Chooseapostingtransaction.
Aboxappearsforthefirstpostingtransaction.Hereyoucanenterachartofaccounts.
Youcanenterthefollowingdataforeachtransaction:
∙Rulesforaccountnumberassignments
WithGoto->Rulesyoucanenterthefactorsonwhichtheaccountnumberassignmentsdepend:
-debit/creditindicator
-generalgrouping(=accountgrouping)
-valuationgrouping
-valuationclass
∙Postingkeysforthepostinglines
Normallyyoudonothavetochangethepostingkeys.Ifyouwishtousenewpostingkeys,youhavetodefinethemintheCustomizingsystemofFinancialAccounting.
∙Accountnumberassignments
YoumustassignG/Laccountsforeachtransaction/eventkey(exceptKBS).YoucanassigntheseaccountsmanuallyorcopythemfromanotherchartofaccountsviaEdit->Copy.
Ifyouwanttodifferentiatepostingtransactions(e.g.inventorypostings)accordingtovaluationclasses,youmustmakeanaccountassignmentforeachvaluationclass.
Usingthepostingtransaction"Offsettingentryforinventoryposting",youhavetomakeanaccountassignmentforeachaccountgrouping
IfthetransactionPRD(pricedifferences)isalsodependentontheaccountgrouping,youmustcreatethreeaccountassignments:
-anaccountassignmentwithoutaccountgrouping
-anaccountassignmentwithaccountgroupingPRF
-anaccountassignmentwithaccountgroupingPRA
IfthetransactionKON(consignmentandpipelineliabilities)isalsodependentontheaccountgrouping,youmustcreatetwoaccountassignments:
-anaccountassignmentwithoutaccountgrouping(consignment)
-anaccountassignmentwithaccountgrouping(pipeline)
d)Saveyoursettings.
2.Thencheckyoursettingswiththesimulationfunction.
Withthesimulationfunction,youcansimulatethefollowing:
∙InventoryManagementtransactions
∙InvoiceVerificationtransactions
Whenyouenteramaterialorvaluationclass,theR/3systemdeterminestheG/Laccountswhichareassignedtothecorrespondingpostingtransactions.Dependingontheconfiguration,theSAPsystemcheckswhethertheG/Laccountexists
Inthesimulationyoucancomparethefieldselectionofthemovementtypewiththatoftheindividualaccountsandmakeanycorrections.
Ifyouwanttoprintthesimulation,chooseSimulation->Report.
Tocarryoutthesimulation,proceedasfollows:
a)ChooseSettingstocheckthesimulationdefaultsfor
-theapplicationarea(InvoiceVerificationorInventoryManagement)
-theinputmode(materialorvaluationclass)
-accountassignment
Instructions
b)ChooseGoto->Simulation.
Thescreenforenteringsimulationdataappears.
c)Dependingonthevaluationlevel,enteraplantoracompanycodeonthescreen.
d)WhenyousimulateInventoryManagementtransactions,goodsmovementsaresimulated.TheR/3systemsuggeststhefirstmovementtypeforsimulation.Ifseveralmovementsarepossiblewiththismovement
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- 自动 过账 设置 TEKey