Auditee Purchase Agreement Template.docx
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Auditee Purchase Agreement Template.docx
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AuditeePurchaseAgreementTemplate
EICC®AuditeePurchaseAgreement
Agreement#2010x00x-APA
ThisAgreement(“Agreement”) ismadebyandbetween______________________________________________________________(“Auditee”),and ElectronicIndustryCitizenshipCoalition,Incorporated,aDelaware,U.S.A.nonstockcorporation(“EICC”). ThisAgreementiseffectivefromMonth,Day,2010(“EffectiveDate”)andwillremainineffect,unlessearlierterminatedassetforthherein,untiltheValidatedAuditProcessiscompletedatallfacilitiescoveredbythisAgreement.
ThisAgreementrelatestobusinessactivitiesattheAuditee’sphysicallocationsasspecifiedineachAttachmentA1throughAx.AttachmentstothisAgreementareincorporatedbyreferenceandformapartofthisAgreement.
1.0Definitions
“AuditProgramManager”or“APM”meansacompanysubcontractedbyEICCthatinteractswiththeAuditeeinthemanagementoftheoverallVAPincludingtheforecastprocess,planning,pricedetermination,scheduling,evaluationandreviewoftheVAR,andfinalreleaseoftheVARtotheAuditee.Thismayextendtoincludecorrectiveactionmanagementasapplicable.
“AuditeeApprovedRecipients”meansrecipientsapprovedbyAuditeetoreceivetheValidatedAuditReport(VAR),throughinclusionontheAuditeeApprovedRecipientDistributionList(seesection2.0AttachmentB).
“AuditFirm”meansaprofessionalservicescompanysubcontractedbyEICCortheAPMtoperformaVA.
“EICC-GeSISelfAssessmentQuestionnaire”meansself-administeredsurveythatmeasuresperformanceofacompany’senvironmentalandsocialpractices,andmanagementsystems.
“Facility”meanstheAuditeephysicallocationthatisthesubjectofaVA.TheFacilityisdefinedbytheAuditeeandmaybeanentiresiteoraspecificportionofasite.Ataminimum,aFacilityincludesthebuildingsandoperationsthatsupportoneormorecustomers(AuditeeApprovedRecipients)oftheAuditee,andallcommonareas,suchasplantrooms,wastewatertreatment,chemicalandwastestorageareas,canteens,dormitories,administrativeareas,etc.TheFacilitywillbedefinedinAttachmentB.
"Observer”meansanemployeeofacompanyspecifiedontheAuditeeApprovedRecipientDistributionList.
"Personnel”meansthedirectors,officers,agents,contractors,volunteersand/oremployeesofEICC-GeSI.
“Prices"meanstheagreeduponpaymentandcurrencyfortheValidatedAudits,inclusiveofTaxesandincludingallapplicablefeesandpayments,asspecifiedinAttachmentA.
“Prioritynonconformance”meansthehighestseverityauditfindingrequiringescalationbytheAuditFirmandimmediateattentionbytheAuditee.Prioritynonconformitiesconsistoffindingswhichrepresent:
1)aseriousviolationoftheEICC-GeSIauditcriteriaorapplicablelegalrequirements,2)animmediatethreattolifeorhealth,or3)riskofseriousandimmediateharmtothecommunityorenvironment.
“Taxes”meansanyandallapplicabletaxes,charges,fees,leviesorotherassessmentsimposedorcollectedbyanygovernmentalentityworldwideoranypoliticalsubdivisionthereofandhoweverdesignatedorleviedonsalesofVAdeliverablesorservices,orsales,use,transfer,goodsandservicesorvalueaddedtaxoranyotherdutiesorfeesrelatedtoanypaymentmadebyAuditeetoEICCoritssubcontractorsforVAdeliverablesand/orservicesprovidedtoAuditeeunderorpursuanttothisAgreement;exclusive,however,ofanytaxesimposeduponthenetincomeorcapitalofEICC,anytaxesinlieuofsuchnetincometaxesandanyothertaxeswhicharetobebornebyEICCunderlaw.
“ValidatedAudit(orVA)”meansanEICC-GeSIapprovedthirdpartyaudit,resultingfromtheEICC-GeSIVAP.VAusestheEICC-GeSIAuditQuestionnaire(orchecklist)measuringconformancetotheEICCcodeofconduct.ValidatedAuditsincludeinitialauditswherethescopecoversthefullEICC-GeSIAuditQuestionnaireandValidatedRe-Audits(seethedefinition).
“ValidatedRe-Audit”meansafollowupaudittoaValidatedAudit,reducedtoonlyassessconformancetoasubsetofitemsidentifiedinthemostrecentValidatedAuditReport.”
“ValidatedAuditProcess(orVAP)”meanstheEICC-GeSIauditprocessthatresultsinanapprovedthirdpartyValidatedAuditmanagedinaccordancetoapprovedqualityprocesses,overseenbytheAPM.
“ValidatedAuditReport(orVAR)”meansthereportofthefindingsofaValidatedAudit(VA)availabletoAuditeedesignatedrecipientsthroughmeansdeterminedbyEICC-GeSI.
2.0Attachments
“AuditeeFacilityProfileandAuditorAgreementSpecifics”documentusedtoprovidelocationinformationtoassistwithpreparationsforasuccessfulVA.AuditeewillcompleteStep1ofthisformandforwardtotheAPM;APMwillprovideStep2.AsampleofthisformisprovidedinAttachmentA.
“AuditeeApprovedRecipientDistributionList”documentusedtocommunicatethenamesofrecipientswhomaybeprovidedtheVAR.Thisdocument(oncefilledout)isconsideredAuditeeConfidentialandisonlytobeinterchangedbetweentheAuditeeandtheAPM.AsampleofthisformisprovidedinAttachmentB.
3.0DescriptionofDeliverablesandServices
AuditeeagreestohaveitsfacilitylistedinAttachmentA)undergoaValidatedAudit(VA)andaValidatedRe-audit,ifapplicable,usingtheValidatedAuditProcess(VAP)protocol.
IfmorethanoneAuditeefacilityistoundergoaVA,eachfacilitywillbelistedinaseparateattachment(AttachmentA1throughAttachmentAn).
ThereisanAECI(asdefinedbelow)inplacebetweentheAUDITEEandtheEICC.InadditiontosuchAECIwiththeEICC,itistheobligationoftheAuditeetohaveappropriatenon-disclosureandprotectionofconfidentialinformationagreementsinplacewitheachrecipientnamedinAttachmentB.
AuditeeacknowledgesandagreesthatEICChastheunrestrictedrighttosubcontractfortheperformanceofallVAservicesanddeliverablesunderthisAgreement.TheVAwillbeconductedbyanAuditFirmselectedbytheEICCAPM.TheVAPismanagedbyAPMundercontractwiththeEICC.TheVAwillultimatelyresultinthegenerationofaValidatedAuditReport(VAR),whichwillbeprovidedtotheAuditee.EICCwillusecommerciallyreasonableeffortstooverseetheVAPincludingbyselectingtheAPMandAuditFirmsinaccordancewiththe“VAP–ServiceLevelandQualityStatementforValidatedAuditProcess”,availableuponrequestfromEICC.
UponcompletionofAttachmentA(1toX),steps1and2,andsignaturebybothparties,theAttachment(s)areconsideredtheAuditee’sconsenttostartofworkforthisAgreement.ExecutedAttachmentsareincorporatedbyreferenceandformapartofthisAgreement.
4.0Pricing
AuditeewillpayEICCthePricesasspecifiedinAttachmentsA(1toX),andforanyapplicableTaxesandexpensesrelatedthereto.Prices,invoicesandpaymentwillbeinU.S.dollars.ForanycurrencyconversionrequiredunderthisAgreement,thepartiesagreetousetherateofexchangepublishedbyReutersFinancialServicesat1600hoursGreenwichMeanTimeonthedaysuchconversionisrequired.
5.0Payments
EICCwillinvoiceAuditeeuponsignatureofAttachmentA(1toX)forthefullamountoftheVAcostsassociatedwithsuchAttachment.Amountsnotpaidafter60daysofinvoicewillaccruelatefeesofthelesserof1.5%permonthorthemaximuminterestallowableunderapplicablelaw.Inaddition,theprevailingpartyinanylitigationoralternativedisputeresolutionproceedingshallbeentitledtorecoverfromthenonprevailingpartyallcostsandexpensesincurred(including,withoutlimitation,reasonableattorneys’fee)inenforcingthisAgreement.
Cancellationand/orReschedulingFees
NotwithstandinganythinginthisAgreementtothecontrary,intheeventofAuditee’sterminationofthisAgreementand/orterminationorreschedulingaVAand/orintheeventofEICC’sterminationofthisAgreementand/oraVAand/orreschedulingofaVAforCause,AuditeewillfullycompensateEICCforthecostsaccruedandexpensesincurredbyEICC(togetherwithallTaxes)forcompletedwork,workinprocessandcontractualcommitmentsmadeuptoandincludingthedateofterminationorrescheduling,asapplicable.
ForeachfacilitytoundergoaVA,afterreceivingthepriceestimatefortheValidatedAudit,theAuditeeandtheAuditFirmshallagreetothedate(s)theVAwilltakeplace.Whenthisdateordate(s)havebeenestablished,thefollowingCancellationand/orReschedulingFees(whichareinadditiontothefeessetforthintheimmediatelyprecedingparagraph)shallbedueandowingtoEICCintheeventofcancellationorreschedulingoftheVAbyAuditeeand/orintheeventofEICC’sterminationorreschedulingofaVAforCause.(Pleasenote:
thedayofcancellationandthedayofauditarenotincludedindeterminingthenumberofbusinessdaysremaining.)
1.Cancellationupto10businessdayspriortothescheduledVAdate–20percentoftheagreedauditorlaborcostinadditiontoallincurredauditexpensesandadministrationcosts(including300USDforEICCadministration)
2.Cancellationwithin10businessdayspriortothescheduledVAdate-fullauditorlaborcostinadditiontoallincurredauditexpensesandadministrationcosts(including300USDforEICCadministration)
3.Rescheduledupto10businessdayspriortothescheduledVAdate–allincurredaudittravelexpensesandEICCadministrationcosts(including300USDforadministration)inadditionto20percentoftheagreedauditorlaborcost(inadditiontoallcostsandexpensesoftherescheduledauditexecution)
4.Rescheduledwithin10businessdayspriortothescheduledVAdate–allincurredaudittravelexpensesandEICCadministrationcosts(including300USDforadministration)
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