Letters of Invitation.docx
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Letters of Invitation.docx
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LettersofInvitation
LetterofInvitation/InvitationLetter
Aninvitationletterservesthepurposeofinvitingaguesttoaparty,aneventoracelebrationwhileconveyingmoreinformationthanatraditionalinvitationscard.Itservestwopurposes;1)toinvitetheindividualtotheeventand2)toensurethatthepersonreceivingtheletterisgoingtoattend.
Therearetwotensesusedwithintheinvitationletter,thepresentandthefuture.Thepresenttenseconveysinformationabouttheeventandthefuturetenseensurestheguestisgoingtoattend.
Therearetwotypesofinvitationletter:
1)friendlyinvitationletter;2)businessinvitationletter
Howtowriteaninvitationletter
1.Thetoneofaninvitationshouldbealwayspositive,inanticipationofapleasurableoccasion
2.Extendtheinvitation,namingtheeventandincludingthedate,time,andplace.Iftheeventhasaspecialpurpose,suchashonoringsomeoneorcelebratingananniversary,statethis.
3.Indicatetheappropriatedress,ifthereisanyreasonforquestion.
4.Expressanticipation.
5.Askforaresponsebyaspecificdate.
Besureyourinvitationletterincludes:
∙Thenameofthepersonsponsoringtheevent(whoisthehost/hostess?
)
∙Exactlywhoisinvited(cansomeonebringaguest,spouse,child?
)
∙Whattypeofsocialeventisbeingheld
∙Thedate,address,andtimeoftheevent
∙Directionsorasimplemapifthelocationmaybedifficulttofind
∙Whattypeofdressisappropriateorpreferred
∙Thephonenumberanddeadlinetoreply;precedethesefactswith“RSVP”(Frenchabbreviationfor“pleasereply”).
Sample1
DearJane,
WehavefourticketsforafamousfilmshownatGuangmingCinema,TheLongestDay,Friday,theninth.Willyoujoinus?
We'llbelookingforyouateightsharpFridaynightinfrontofthecinema,sodon'tdisappointus!
Warmestregards.
Alice
Sample2
DearAlice,
Thankyouverymuchforyourinvitation.ItwillbegreatpleasureformetojoinyouonFridayforthewonderfulfilm.Iwillarriveatthecinemabeforeeight.IlookforwardtomeetingyouonFriday.
Thankyouforthinkingofme.
Yours,
Jane
Sample3
DearProfessorWang,
OnbehalfoftheOhioStateUniversityandtheIEEEComputerSociety,Iwouldbeverypleasedtoinviteyoutoattendandchairasessionoftheforthcoming2004InternationalConferenceonParallelDataProcessingtobeheldinBellaire,Michigan,fromOctober25toOctober28,2004.
Youareaninternationallyacclaimedscholarandeducator.YourparticipationwillbeamongthehighlightsoftheConference.
Wesincerelyhopethatyoucouldacceptourinvitation.Asyouknow,thisisthe10thanniversaryoftheConferenceandweplantomakeitatrulyinternationalmeeting.Wehaveacceptedmanypapersfromseveralforeigncountries,includingtwofromChina.
Ifyoucancome,pleaseletusknowassoonaspossible,sincewehavetopreparethefinalprogramsoon.Wearelookingforwardtoyouracceptance.
Sincerelyyours,
PeterWhite
Sample4
DearProfessorWhite,
Manythanksforyourletterdated15thAugust,invitingmetoattendandchairasessionoftheforthcoming2004InternationalConferenceonParallelDataProcessingtobeheldinBellaire,Michigan,fromOctober25to28,2004.
Muchtomyregret,IshallnotbeabletohonortheinvitationbecauseIhavebeensufferingfromadiseasesincethissummer.Iamfirmlyadvisedthatitwouldbeunwisetoundertakeanydistantandlongtravelinthenearfuture.
IfeelverysadtomisstheopportunityofmeetingyouandmanyothersinthefieldofComputerScience.Iwishtheconferenceacompletesuccess.
Faithfullyyours,
WangXuan
Sample5:
InvitationCard
TheDirectorsof
TurnerCommunications
havepleasureininviting
HelenWilliamson
toattendthe
GrandOpeningCeremony
oftheirnewOfficeSuppliesSuperstore
atUnit14,MeadowhallRetailPark
Sheffield
at0900hoursonMonday26April2010
TheDirectors
TurnerCommunications
21AshtonDrive
SheffieldS262ES
RSVPby19April2010
Sample6
MissHelenWilliamson
ofJohnsonElectricalSupplies
thankstheDirectorsofTurnerCommunications
fortheirkindinvitationto
GrandOpeningCeremony
oftheirnewofficeSuppliesSuperstore
atUnit14,MeadowhallRetailPark
Sheffield
at0900hoursonMonday26April2010
andhasmuchpleasureinaccepting
2ChamberRoad
Aston
SheffieldS262ES
14April2010
Tips:
1.Personalletterscanbewritteninacasualtone,butsincerityshouldbeobviousinyourletter.
2.Whileextendinganinvitationtospeakorperform,youareextendingbothacomplimentandaninvitationorrequest,sothetoneofthelettershouldbehopefulandcomplimentary.Bedirect.Avoidexcessiveflattery.
3.Responsestoinformalinvitationsshouldbebrief,butshouldalsoconveyasenseofwarmthandenthusiasm.Repeattheimpor
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