常见英文公文.docx
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常见英文公文.docx
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常见英文公文
常见英文公文
一便函或备忘录(InformalLettersorMemos)二便笺(ShortNote)三通知(Announcement)四事务信函(BusinessLetters)五留学申请信(ApplicationforAdmittance)六奖学金申请信(ApplicationsforScholarships)七求职信(LettersofApplyingforaJob)九投诉信(LettersofComplaint)十社交书信概述一便函或备忘录(InformalLettersorMemos)便函和备忘录通常用于公司内部传递信息,将实情、信息、观察资料等进行传阅。
便函和备忘录包括如下固定格式:
Date:
(日期,如September12,20XX年)To:
(收文人,如AllFaculty)From:
(发文人,如JimB.Hardemann)Subject:
(事由,如FacultyMeeting)写作特点:
在date,to,from,subject字样后填上相应的内容。
在上述字样下面空两行写正文。
不用称呼和结尾礼词。
发文人的姓名首字母写在与正文末行空一行的地方。
TO:
HenrySmith,SalesManagerFROM:
JackWong,PersonnelManagerDATE:
May4,20XX年*****:
ApplicantsforSalesPostAttachedaretheresumesandcertificatesoffourapplicantswhohaveappliedforyourdepartmentposition.Pleaseevaluatetheseapplicantsandthenrecommendpeopleyouwanttointerviewtome.AssoonasIhavethenames,Iwillmakearrangementfortheinterviews.J.W.To:
TedFengDate:
Oct.1stFrom:
PaulAnderssonTime:
17:
42Topic:
DelayofarrivalPaulcalledforyou,justafteryouhadleftwork.HemissedtheflightduetothebadmeethimattheairportanddrivehimtoHolidayInn.Thismeansyouneehimatlunchtimetomorrow.Tomakeuphewantstoinviteyoufordinner.Nancy二便笺(ShortNote)便笺是一种简短信函。
它的形式比一般书信简单,多使用非正式语体。
写便笺时要写清楚以下几项:
(1)时间:
即某月某日,如Feb.11,20XX年
(2)人名(3)事由注意月份的全拼及缩略形式。
月份的缩略形式为:
Jan.,Feb.,Mar.,Apr.,MayJune,July,Aug.,Sept.,Oct.,Nov.,Dec.Wednesday,21stMarchDearProf.Rainman,I“msorryIcouldn“tmakeour11o"clockappointment.Prof.Wolf"slecturelastedalotlongerthanIexpected.IcouldmeetyouinthelibraryReadingRoom4tomorrowat10,ifthatisconvenientforyou.Ifnot,pleaseleaveanoteinmymailbox#334,thisafternoon.Thankyou,Elizabeth2ndAugustMs.Zhao,Afriendofyours,LiPing,madealongdistancecallfromXi"anthismorningwhileyouwentout.SheaskedyoutobookanairticketforShanghaiat9o"clock,August5,andmakeareservationforhotelroomtonight.IamsorrythatIcan"tpassonthemessagetoyouinyourpresence,becauseIwasorderedtodosomethingurgent.Seeyouthen.Mary7:
30a.m.DearMr.David,IverymuchregretIwasunabletoattendschoolthismorningowingtoasevereattackofillness.Iamenclosingherewithacertificatefromthedoctorwhoisattendingme,ashefearsitwillbeseveraldaysbeforeIshallbeabletoresumemystudy.Itrustmyenforcedabsencewillnotgiveyouanyseriousinconvenience.Sincerelyyours,Peter8:
30A.M.DearPeter:
Ihavedoneallmythingshere.Isincerelythankyouforthetroubleyouhavetakenformysake.Iamleavingforhomebytrainattwothisafternoon.Thisistosaygoodbyetoyou.Pleasekindlyremembermetoyourwife.Yoursever,JackMay2,20XX年DearLucy,Canyouthinkofasinglegoodreasonwhyyoushouldn"tspendnextweekendwithus?
I"vejustbeenoutlookingatthegarden,andit"sbeautiful,you"lllikeit.Also,I"mgoingtohaveayoungmanhere,afriendofAlva"s.HisnameisPeterGroesbeck.Otherinformationyoucanfindoutforyourself.Bringyourbathingsuit,wewillmeetyourusualSaturdaymorningtrain.Affectionately,AlanLiuJuly20,20XX年Jack,HerearethetwoticketsImentionedyesterdayfortheBeijingOpera“FarewellToMyConcubine”.Youmaybringanybodyalongwithyou.Ihopeyou"llenjoyit.XiaoZhangMon.morningMissLili,OurPersonnelManager,Mr.Steward,willbeinShanghaionbusinessforfivedays.PleasereserveaplaneticketfromBeijingtoShanghaionApril20forMr.Stewardandthensendittohisoffice,andcalltobookasingleroominHolidayInn,withbath,fromApril20toApril24inclusive.Thankyouverymuch.ZhangLiAugust13Judy,WritetoFrankforme.TellhimI"msorryhe"snotwellandIwishhe"drecoversoon.ProposeSeptember2lunchmeeting.GiveBillacallandapologizetohim.Ican"tbeathisdaughter"sbirthdaypartythiseveningbecauseofthetaskofreceivinganimportantdelegation.Wishherahappybirthday.Thanks.D.H.Ted,Isthereanywaywecouldmeetforlunchtoday?
IneedtoconsultyouaboutthereceptionofNanyangIndustrialCo.,Ltd.TheywillopenanewbranchinPudongonAugust8,nextThursday.IthinkwehavetocanceltheappointmentwithMr.ZhangofBankofChina.Contactmeassoonaspossible.HohnnyHwang20XX年/8/15Babara,PleasereserveadoubleroomandbathatHolidayInnforMrs.RobertAnselmiofEagleSportsfromDecember3rdtoDecember6th.Theywillarrivetheeveningofthe3rd,before6p.m.anddepartthe6thbefore11a.m.Ifaroomisnotavailableforthatweekend,pleasemakeotherplans.Otherwisepleaseadviseherofthereservation.Jasper【例十一】June5,20XX年DearCarlos,Aftergraduationisagreattimetohaveaparty.Beingatyourhouseisalwayslotsoffun.Myparentswillbecoming,too.Thanksfortheinvitation.Yourfriend,David(signed)【例十二】June5,20XX年DearCarlos,IwishIcouldattendyourgraduationparty.Iknowitwillbelotsoffun.Unfortunatelymyparentshavealreadyinvitedseveralofourrelativesoverforacelebration.IwonderifyoucouldcomeonSaturdayeveningsoyoucantellmeallabouttheparty.Yourfriend,David(signed)【例十三】June15,20XX年DearAuntAlice,Thesweateryouknittedformeformygraduationissoftandwarmandbeautiful.Itmatchesperfectlytheskirtmothermadeforme.Howthoughtfulbothofyouwere.Thankyousomuch.Love,Cindy(signed)【例十四】July20,20XX年DearMr.andMrs.Pacini,Thankyouverymuchforlettingmespendlastweekendatyourhousewhilemyparentswereoutoftown.Ihadagreattimeatthebaseballgame.Ireallyenjoyedmyself.IhopethatTomcanspendaweekendwithmesoon.Sincerely,MattBrendan(signed)【例十五】Oct.4Susan,IamsorrytohavetotellyouthatIshallnotbeabletocometotheparty,becauseIhaveabadcold.Idohopeyouhaveagoodtime.FeiHong【例十六】Bill,PleaseletmehaveassoonaspossibletheinformationaboutyourflightstoCanadabynextweek.Thanks.SunXiaocheng【例十七】DearLiMengandYaKun,ManythanksforyourkindinvitationtodinneronOct.2nd.DavidandIacceptwithpleasure.Cathy【例十八】DearMrs.Teresa,AMr.MohammedwhorecentlyarrivedfromIranwishestoseeyou.Youarerequestedtoringhimupanytimetomorroweveningfrom6:
00to9:
00at401-6646,ext.2246.Lisa【例十九】DearMr.Brown,IbegtoinformyouthatIshallbeunabletoattendclassestomorrowowingtoimportantbusinessinmyfamily.Ishallbeverymuchobligedifyouwillgrantmemyapplication.XiaoMei三通知(Announcement)通知一般公布即将发生或已经发生之事,如宣布举行各种比赛,放映电影或录像,举办晚会,召开研讨会等等。
通知的格式可按书信或备忘录的形式写出,一般应至少包含以下几部分内容:
(1)时间
(2)地点(3)活动(4)其他细节*****EMENTLectureonTwentiethcenturyAmericanLiteratureSpeaker:
Mr.RobertWooTime:
October28,20XX年Place:
Room504,AudioVisualCenterMr.RobertWoo,ProfessorofEnglishlanguageandliteratureandDirectoroftheInstitutetheAmericanliteraturedevelopment.TeachersandstudentsoftheEnglishDepartmentarewarmlywelcome.EnglishDepartmentOfficeAnnouncementOwingtothespeedyexpansionofourbusiness,wefinditnecessarytoremoveourdepartmentstoretomorespaciouspremises.WebegtoinformourcustomersthatonandafterMayDay,weshallbeat103ShanghaiRoad.Youarewarmlywelcometoournewaddress.AnnouncementTheluxurycruisebustoDallas,BatonRouge,andAtlantaisscheduledtoarriveinDallasatthirtyminutedinnerstopinBatonRougeat6:
45forthoseofyouwhoarecontinuingontoAtlanta.WeshouldarriveinAtlantaat1:
45tomorrowmorning.Pleaserememberthenumberofyourbusforreboarding.Thatnumberis3224.Thankyoufortravelingwithus.Haveapleasanttrip!
BUSTOURWearearrangingforabustourtotheSummerPalaceonthis*****Y,24thSeptember.ThebuswilldepartfromtheBeijingHotelshortlyafter8:
30a.m.andwillreturnaround6p.m.,intimefordinnerattheHotel.LunchwillbeservedatListeningtotheOriolesSingingRestaurantintheSummerPalace.TherewillbequickstopsatHaidianFreeMarketandBeijingZooonourwayback.Ifyouwouldliketojoinus,pleaseplaceyournameonthesheetontheNoticeBoard,ortellMr.WangHuaideorXiaoLiuatthefrontdesk,andmeetinthelobbyat8:
30a.m.,*****Y,24thSeptember.Cordiallyyours,(Signature)HuWendi,TourGuide*****EMENTBecauseoftheraintheswimmingcompetitionwillnotbeheldattheNewTownSwimmingPoolasplanned.ItwillbeheldattheJacksonSportsCenter.Buseswillbeleavingschoolat10totakeyoutotheCenter.It’sabouta15-minuteride.Youwillbereturningtoschoolat3:
15intimetocatchyourusualbuseshome.SportsOfficeXADMiN20XX年-1-4,05:
21AM四事务信函(BusinessLetters)事务信函概述不同的事务信函要达到的目的各不相同,例如求职信、拒聘信、询问信、投诉信等等。
事务信函书写的好坏关系到事务洽谈的成败。
因此,写事务信函时,要具有高超的驾驭语言的能力,按固定格式写。
事务信函的格式由八个部分构成:
发信人公司名称和地址(信头);收信人公司名称和地址(信内地址);称呼;信体;结束语;落款;发文编号;附言.●信头包括发信人所在单位的名称、地址、邮政编码、电话、电传、电子邮件信箱及发信日期,写在信纸的右上方。
●信内地址包括收信人所在单位的名称或收信人的地址,必须同左边的空白处取齐,与信头间隔二行至四行的距离为佳。
●书信开头客气称呼的方式取决于写信人与收信人之间的关系。
规范的称呼通常是:
DearSir,DearMadam,DearMr.Smith,DearMissGreen,DearMrs.Brown,DearMs.Jane,Gentlemen。
●信的主体可由一段或多段组成,全从左边空白处写起或缩行二个字母至四个字母的距离。
●常用的书信结尾有:
Yourstruly,Yourssincerely,Yourscordially,Yoursrespectfully。
贸易关系用:
Yourstruly,Yourssincerely贸易及朋友关系用:
Yourscordially与上级关系用:
Yoursrespectfully给年长者或位尊者用:
Yoursveryrespectfully●落款时,写信人必须在印刷体的名字上方签上自己的姓名。
●发文编号:
抄送人将姓名用小写缩写写在签名下方空一行处,以示对信件负责。
●附件用Enclosure标明。
五留学申请信(ApplicationforAdmittance)留学和奖学金申请信中须写明下列几点:
(1)写明申请学校和所学专业。
(2)提供申请人的个人资历。
(3)索取申请学校相关的申请表等。
留学申请信PostOfficeBox2418Branch28-5PostCode*****Beijing,P.R.C.November12,1997TheRegistrarofAdmissionTheGraduateSchoolofthePennsylvaniaStateUniversityU.S.A.*****DearSir:
IamdeeplyinterestedinyourgraduateschoolintheDepartmentofMechanical
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