常见英文公文.docx
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常见英文公文.docx
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常见英文公文
一便函或备忘录(InformalLettersorMemos)
二便笺(ShortNote)
三通知(Announcement)
四事务信函(BusinessLetters)
五留学申请信(ApplicationforAdmittance)
六奖学金申请信(ApplicationsforScholarships)
七求职信(LettersofApplyingforaJob)
九投诉信(LettersofComplaint)
十社交书信概述
一便函或备忘录(InformalLettersorMemos)
便函和备忘录通常用于公司内部传递信息,将实情、信息、观察资料等进行传阅。
便函和备忘录包括如下固定格式:
Date:
(日期,如September12,2001)
To:
(收文人,如AllFaculty)
From:
(发文人,如JimB.Hardemann)
Subject:
(事由,如FacultyMeeting)
写作特点:
1在date,to,from,subject字样后填上相应的内容。
2在上述字样下面空两行写正文。
3不用称呼和结尾礼词。
发文人的姓名首字母写在与正文末行空一行的地方。
【例一】
TO:
HenrySmith,SalesManager
FROM:
JackWong,PersonnelManager
DATE:
May4,2000
SUBJECT:
ApplicantsforSalesPost
Attachedaretheresumesandcertificatesoffourapplicantswhohaveappliedforyourdepartmentposition.
Pleaseevaluatetheseapplicantsandthenrecommendpeopleyouwanttointerviewtome.AssoonasIhavethenames,Iwillmakearrangementfortheinterviews.
J.W.
【例二】
To:
TedFeng
Date:
Oct.1st
From:
PaulAndersson
Time:
17:
42
Topic:
Delayofarrival
Paulcalledforyou,justafteryouhadleftwork.Hemissedtheflightduetothebadweather.Hewillnotarriveuntil5pmtodayonflightNo.JL608.YouarerequestedtomeethimattheairportanddrivehimtoHolidayInn.Thismeansyouneedntwaitforhimatlunchtimetomorrow.Tomakeuphewantstoinviteyoufordinner.
Nancy
二便笺(ShortNote)
便笺是一种简短信函。
它的形式比一般书信简单,多使用非正式语体。
写便笺时要写清楚以下几项:
(1)时间:
即某月某日,如Feb.11,2001
(2)人名
(3)事由
注意月份的全拼及缩略形式。
月份的缩略形式为:
Jan.,Feb.,Mar.,Apr.,MayJune,July,Aug.,Sept.,Oct.,Nov.,Dec.
【例一】
Wednesday,21stMarch
DearProf.Rainman,
I'msorryIcouldn'tmakeour11o'clockappointment.Prof.Wolf'slecturelastedalotlongerthanIexpected.IcouldmeetyouinthelibraryReadingRoom4tomorrowat10,ifthatisconvenientforyou.Ifnot,pleaseleaveanoteinmymailbox#334,thisafternoon.
Thankyou,
Elizabeth
【例二】
2ndAugust
Ms.Zhao,
Afriendofyours,LiPing,madealongdistancecallfromXi'anthismorningwhileyouwentout.SheaskedyoutobookanairticketforShanghaiat9o'clock,August5,andmakeareservationforhotelroomtonight.IamsorrythatIcan'tpassonthemessagetoyouinyourpresence,becauseIwasorderedtodosomethingurgent.Seeyouthen.
Mary
【例三】
7:
30a.m.
DearMr.David,
IverymuchregretIwasunabletoattendschoolthismorningowingtoasevereattackofillness.Iamenclosingherewithacertificatefromthedoctorwhoisattendingme,ashefearsitwillbeseveraldaysbeforeIshallbeabletoresumemystudy.Itrustmyenforcedabsencewillnotgiveyouanyseriousinconvenience.
Sincerelyyours,
Peter
【例四】
8:
30A.M.
DearPeter:
Ihavedoneallmythingshere.Isincerelythankyouforthetroubleyouhavetakenformysake.Iamleavingforhomebytrainattwothisafternoon.Thisistosaygoodbyetoyou.Pleasekindlyremembermetoyourwife.
Yoursever,
Jack
【例五】
May2,2001
DearLucy,
Canyouthinkofasinglegoodreasonwhyyoushouldn'tspendnextweekendwithus?
I'vejustbeenoutlookingatthegarden,andit'sbeautiful,you'lllikeit.
Also,I'mgoingtohaveayoungmanhere,afriendofAlva's.HisnameisPeterGroesbeck.Otherinformationyoucanfindoutforyourself.Bringyourbathingsuit,wewillmeetyourusualSaturdaymorningtrain.
Affectionately,
AlanLiu
【例六】
July20,2001
Jack,
HerearethetwoticketsImentionedyesterdayfortheBeijingOpera“FarewellToMyConcubine”.Youmaybringanybodyalongwithyou.Ihopeyou'llenjoyit.
XiaoZhang
【例七】
Mon.morning
MissLili,
OurPersonnelManager,Mr.Steward,willbeinShanghaionbusinessforfivedays.PleasereserveaplaneticketfromBeijingtoShanghaionApril20forMr.Stewardandthensendittohisoffice,andcalltobookasingleroominHolidayInn,withbath,fromApril20toApril24inclusive.Thankyouverymuch.
ZhangLi
【例八】
August13
Judy,
WritetoFrankforme.TellhimI'msorryhe'snotwellandIwishhe'drecoversoon.ProposeSeptember2lunchmeeting.
GiveBillacallandapologizetohim.Ican'tbeathisdaughter'sbirthdaypartythiseveningbecauseofthetaskofreceivinganimportantdelegation.Wishherahappybirthday.
Thanks.
D.H.
【例九】
Ted,
Isthereanywaywecouldmeetforlunchtoday?
IneedtoconsultyouaboutthereceptionofNanyangIndustrialCo.,Ltd.TheywillopenanewbranchinPudongonAugust8,nextThursday.
IthinkwehavetocanceltheappointmentwithMr.ZhangofBankofChina.Contactmeassoonaspossible.
HohnnyHwang
2001/8/15
【例十】
Babara,
PleasereserveadoubleroomandbathatHolidayInnforMrs.RobertAnselmiofEagleSportsfromDecember3rdtoDecember6th.Theywillarrivetheeveningofthe3rd,before6p.m.anddepartthe6thbefore11a.m.
Ifaroomisnotavailableforthatweekend,pleasemakeotherplans.Otherwisepleaseadviseherofthereservation.
Jasper
【例十一】
June5,2001
DearCarlos,
Aftergraduationisagreattimetohaveaparty.Beingatyourhouseisalwayslotsoffun.Myparentswillbecoming,too.
Thanksfortheinvitation.
Yourfriend,
David(signed)
【例十二】
June5,2001
DearCarlos,
IwishIcouldattendyourgraduationparty.Iknowitwillbelotsoffun.Unfortunatelymyparentshavealreadyinvitedseveralofourrelativesoverforacelebration.IwonderifyoucouldcomeonSaturdayeveningsoyoucantellmeallabouttheparty.
Yourfriend,
David(signed)
【例十三】
June15,2001
DearAuntAlice,
Thesweateryouknittedformeformygraduationissoftandwarmandbeautiful.Itmatchesperfectlytheskirtmothermadeforme.Howthoughtfulbothofyouwere.Thankyousomuch.
Love,
Cindy(signed)
【例十四】
July20,2001
DearMr.andMrs.Pacini,
Thankyouverymuchforlettingmespendlastweekendatyourhousewhilemyparentswereoutoftown.Ihadagreattimeatthebaseballgame.
Ireallyenjoyedmyself.IhopethatTomcanspendaweekendwithmesoon.
Sincerely,
MattBrendan(signed)
【例十五】
Oct.4
Susan,
IamsorrytohavetotellyouthatIshallnotbeabletocometotheparty,becauseIhaveabadcold.Idohopeyouhaveagoodtime.
FeiHong
【例十六】
Bill,
PleaseletmehaveassoonaspossibletheinformationaboutyourflightstoCanadabynextweek.Thanks.
SunXiaocheng
【例十七】
DearLiMengandYaKun,
ManythanksforyourkindinvitationtodinneronOct.2nd.DavidandIacceptwithpleasure.
Cathy
【例十八】
DearMrs.Teresa,
AMr.MohammedwhorecentlyarrivedfromIranwishestoseeyou.Youarerequestedtoringhimupanytimetomorroweveningfrom6:
00to9:
00at401-6646,ext.2246.
Lisa
【例十九】
DearMr.Brown,
IbegtoinformyouthatIshallbeunabletoattendclassestomorrowowingtoimportantbusinessinmyfamily.
Ishallbeverymuchobligedifyouwillgrantmemyapplication.
XiaoMei
三通知(Announcement)
通知一般公布即将发生或已经发生之事,如宣布举行各种比赛,放映电影或录像,举办晚会,召开研讨会等等。
通知的格式可按书信或备忘录的形式写出,一般应至少包含以下几部分内容:
(1)时间
(2)地点(3)活动(4)其他细节
【例一】ANNOUNCEMENTLectureonTwentiethcenturyAmericanLiterature
Speaker:
Mr.RobertWoo
Time:
October28,2000
Place:
Room504,AudioVisualCenter
Mr.RobertWoo,ProfessorofEnglishlanguageandliteratureandDirectoroftheInstituteforSinoAmericanStudiesatForeignLanguagesUniversity,specializedinthestudyoftheAmericanliteraturedevelopment.TeachersandstudentsoftheEnglishDepartmentarewarmlywelcome.
EnglishDepartmentOffice
【例二】Announcement
Owingtothespeedyexpansionofourbusiness,wefinditnecessarytoremoveourdepartmentstoretomorespaciouspremises.WebegtoinformourcustomersthatonandafterMayDay,weshallbeat103ShanghaiRoad.Youarewarmlywelcometoournewaddress.
【例三】Announcement
TheluxurycruisebustoDallas,BatonRouge,andAtlantaisscheduledtoarriveinDallasat1:
45thisafternoon.Therewillbeafifteenminutereststopatthattime.WewillhaveathirtyminutedinnerstopinBatonRougeat6:
45forthoseofyouwhoarecontinuingontoAtlanta.WeshouldarriveinAtlantaat1:
45tomorrowmorning.Pleaserememberthenumberofyourbusforreboarding.Thatnumberis3224.Thankyoufortravelingwithus.Haveapleasanttrip!
【例四】BUSTOUR
WearearrangingforabustourtotheSummerPalaceonthisSATURDAY,24thSeptember.ThebuswilldepartfromtheBeijingHotelshortlyafter8:
30a.m.andwillreturnaround6p.m.,intimefordinnerattheHotel.LunchwillbeservedatListeningtotheOriolesSingingRestaurantintheSummerPalace.TherewillbequickstopsatHaidianFreeMarketandBeijingZooonourwayback.Ifyouwouldliketojoinus,pleaseplaceyournameonthesheetontheNoticeBoard,ortellMr.WangHuaideorXiaoLiuatthefrontdesk,andmeetinthelobbyat8:
30a.m.,SATURDAY,24thSeptember.
Cordiallyyours,(Signature)
HuWendi,TourGuide
【例五】ANNOUNCEMENT
BecauseoftheraintheswimmingcompetitionwillnotbeheldattheNewTownSwimmingPoolasplanned.ItwillbeheldattheJacksonSportsCenter.Buseswillbeleavingschoolat10totakeyoutotheCenter.It’sabouta15-minuteride.Youwillbereturningtoschoolat3:
15intimetocatchyourusualbuseshome.
SportsOffice
XADMiN
2005-1-4,05:
21AM
四事务信函(BusinessLetters)
事务信函概述
不同的事务信函要达到的目的各不相同,例如求职信、拒聘信、
询问信、投诉信等等。
事务信函书写的好坏关系到事务洽谈的成败。
因此,写事务信函时,要具有高超的驾驭语言的能力,按固定格式写。
事务信函的格式由八个部分构成:
发信人公司名称和地址(信头);收信人公司名称和地址(信内地址);称呼;信体;结束语;落款;发文编号;附言.
●信头包括发信人所在单位的名称、地址、邮政编码、电话、电传、电子邮件信箱及发信日期,写在信纸的右上方。
●信内地址包括收信人所在单位的名称或收信人的地址,必须同左边的空白处取齐,与信头间隔二行至四行的距离为佳。
●书信开头客气称呼的方式取决于写信人与收信人之间的关系。
规范的称呼通常是:
DearSir,DearMadam,DearMr.Smith,DearMissGreen,DearMrs.Brown,DearMs.Jane,Gentlemen。
●信的主体可由一段或多段组成,全从左边空白处写起或缩行二个字母至四个字母的距离。
●常用的书信结尾有:
Yourstruly,Yourssincerely,Yourscordially,Yoursrespectfully。
贸易关系用:
Yourstru
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