沟通技巧英文版Communication Skills.docx
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沟通技巧英文版Communication Skills.docx
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沟通技巧英文版CommunicationSkills
CommunicationSkills
CONTENTS
Introduction..........................1
1WritingwithaPurpose................7
2SpeakingwithConfidence............45
3CommunicatingEffectively...........67
4IsAnybodyListening?
...............91
5MakingMeetingsWork.............107
Glossary...........................127
Bibliography........................131
Index..............................135
1
INTRODUCTION
Communicationisavitalpartofourdailyroutines.
Wesitinschoolandlistentoteachers.We
readbooksandmagazines.Wetalktofriends,watch
television,andcommunicateovertheInternet.
Theworkplaceisnodifferent.Expertstellusthat
70–80percentofourworkingtimeisspentinsome
kindofcommunication.We’rereadingandwriting
memos,listeningtoourcoworkers,orhavingone-toone
conversationswithoursupervisors.
Communicationinvolvesatleasttwopeople:
the
senderandthereceiver.Inthisbook,we’lllookat
fourtypesofcommunicationbetweensendersand
receivers:
writing,speaking,listening,andconducting
meetings.Eachoneisimportanttoyoursuccess
intheworkplace.
Forexample,apoorlywrittencoverlettercanprevent
youfrombeinghiredforajob.Ontheother
hand,theabilitytowriteeffectivelyandmakeclear
presentationscanmakethedifferencebetweenyour
beingpromotedorbeingleftbehind.AsKenMatejka
andDianeRamosexplainintheirbookHook‘Em:
SpeakingandWritingtoCatchandKeepaBusiness
Audience,“Youneedeffective,persuasivecommunication
skillsforcareeradvancement.”
2CommunicationSkills
Communicationskillsareespeciallyimportantwhencollaboratingwithaclassmateona
project.(Corbis)
Acommunicationskillthat’softenoverlookedis
listening.Yetrecentsurveystellusthatwespend45
percentofourtimelistening.Dowelistencarefully
towhatpeoplearetellingus?
Accordingtoonestudy,
wehearonlyonequarterofwhat’sbeingsaid.The
restofthetimewe’redaydreamingorjusttunedout
completely.
Onesalesmanagerinaprintingcompanytellsthe
storyofneedingajobrushedthroughin24hoursso
hisbestcustomercouldhaveitontime.Hegave
carefulinstructionsabouttheprojecttotheproduction
supervisor.Butbeforehecouldfinish,thesupervisor
hadalreadystoppedlistening.Heassumedthat
Introduction3
HOWWESPENDOUR
COMMUNICATIONTIME
writing9%
reading16%
talking30%
listening45%
thecustomerwantedthejobthreedayslater,which
wastheusualdeadlineformostoftheseprojects.
Whenthesalesmanagerwenttopickupthejobthe
nextday,itwasn’tready.Asaresult,healmostlost
thecustomer.Unfortunately,storiesliketheseare
commoninmanyorganizations.
Listening,writing,andspeakingareallskillswe
useinmeetings.Today,meetingsareacommon
methodformakingdecisions.Moreandmorework
isdonebyteamsofpeoplewhocomefromdifferent
areasofacompany.Theyaccomplishmanyoftheir
tasksinteammeetings.Inthesesituations,wemust
beabletospeakandwriteclearlysootherscan
understandusandlistencarefullytowhattheysay.
Sadly,wewastemanyhoursinmeetingsbecauseof
poorcommunication.Astudybyoneuniversityestimated
that$37billionislostannuallythrough
unproductivemeetings.
FACT
ArecentsurveybyBetaResearchCorp.,on
behalfoftheNewYorkTimes,askedseveral
hundredhiringmanagerstonamethemost
importantbehaviorsthatjobseekersshould
demonstrateduringaninterview.“Effective
communicationskills”and“confidenceintheir
abilities”toppedthemanagers’lists.
Listening,
writing,and
speakingare
allskillsweuse
inmeetings.
4CommunicationSkills
Whetheryou’rewriting,listening,speaking,or
attendingmeetings,communicationskillsarecritical
toyoursuccessintheworkplace.Inthisbook,we’ll
lookatsomeoftheskillsthatwillenableyourcommunications
tobemoresuccessful.Theseinclude:
Understandingthepurposeofa
communication
Analyzingtheaudience
Communicatingwithwordsaswellaswith
bodylanguage
Givingeachcommunicationgreaterimpact
Introduction5
WRITINGWITH
APURPOSE
Jill’sbossaskedhertowriteamemoonaschool-towork
program.ThecompanywhereJillworkedwas
aleaderinthecomputersoftwarefield.Aschool-towork
programwouldgiveyoungpeopleinschoola
chancetobeemployedparttimeandtolearnthe
softwarebusiness.Iftheirworkwasgood,thecompany
mighthirethemforfull-timejobsafterthey
graduated.
“Keepthememoshort,”Jill’sbosstoldher.“And
sticktothepoint.”
Jillwassupposedtoexplainthetypeofprogramher
companyshouldstart.Shesatdown
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