外贸英语信函文档格式.docx
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外贸英语信函文档格式.docx
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Yoursfaithfully,
TonySmith
ChiefBuyer
Reply
DearMr.Smith,
Thankyouforyourletterofthe20thofthismonth.Weshallbegladtoenterintobusinessrelationswithyourcompany.
Incompliancewithrequest,wearesendingyou,underseparatecover,ourlatestcatalogueandpricelistcoveringourexportrange.
Paymentshouldbemadebyirrevocableandconfirmedletterofcredit.
Shouldyouwishtoplaceanorder,pleaseE-mailorfaxus.
Yourssincerely,
Ann
ChiefSeller
FromtheCommercialCounselor’sOfficeoftheUSEmbassywehavelearnedthatyouwishtoimportcottonbed-sheetsandpillowcasesfromChina.
WearetheleadingexporteroftextileproductsinChinaandhaveenteredintobusinessrelationshipwithmorethan70countriesintheworld.Becauseofthesoftnessanddurability,ourcottonbed-sheetsandpillowcasesarerapidlybecomingpopular.
Enclosedyouwillfindthecatalogue,whichwehopewillbeofinteresttoyou.Alsoenclosedforyourreferenceisourlatestpricelist.
Shouldyoubeinterestedinanyofourproduct,pleasecontactwithus.
Usefulexpressions
ThroughthecourtesyoftheParisChamberofCommerce,wehaveyournameasafirmwhoisinterestedindoingbusinesswithus.
ThroughthecourtesyofMr.White,wearegiventounderstandthatyouareoneoftheleadingimportersofsilkinyourarea.
Ontherecommendationofsb,wehavelearnedwithpleasurethenameofyourfirm.
OntherecommendationoftheBankofChina,wehavegottoknowthatyouimportChinesetextileandcottonpiecegoods.
WelearnyournameandaddressattheInternationalExhibitionofMachineryandEquipmentinTimes.
WelearnedfromtheCommercialCounselorofourEmbassyinOttawathatyoudealingeneralmerchandise.
WelearnedfromChinaDailythatyouareinterestedinelectricalapplianceandwanttoorderimmediately.
WearegladtohaveyournameandaddressfromTheJournalofCommerce.
YourletterofSept.8hasbeentransferredtousforattentionfromourheadofficeinBeijing.
Chemicalproducts,cottonpiecegoods,artsandcrafts,strawandwillowproducts,embroideries,porcelainwares,jadecarvings,silkflowers,toysandgifts,fat-reducingtea,blacktea,table-clothandbathtowels,imitationjewellery.
Wedealinclusivelyintextiles.
Weareastate-operatedcorporation,handlingtheexportofanimalby-products.
WeareChinaNationalTextileImportandExportCorporation,withitsheadquartersinBeijing.
ThisistointroducethePacificCorporationasexportersoflightindustrialproductshavingbusinessrelationswithmorethan70countriesintheworld.
Wewritetointroduceourselvesasexportersoffreshwaterpearlshavingmanyyears’experienceinthisparticularlineofbusiness.
Wetaketheopportunitytointroduceourcompanyasexportersdealingexclusivelyinleathergoods.
Wewishtoinformyouthatweatespecializedintheexportofartsandcrafts.
Wearepleasedtoinformyouthatwehandleawiderangeofelectricfans.
Wearewillingtoenterintobusinessrelationswithyouonthebasisofequality
andmutualbenefit.
YourcompanyhasbeenintroducedtousbySmith,asprospectivebuyersofChinesetable-cloths.Aswedealintheitems,weshallbepleasedtoenterintobusinesswithyou.
Astheitemfallswithinthescopeofourbusiness,weshallbepleasedtoenterintodirectbusinessrelationswithyou.
Weassureyouofthebestqualityandmoderatepricesofourgoods.
Weassureyouthatweshalldoourbesttopromotethebusinessbetweenus.
Welookforwardtoyourclosecooperationinpromotingthisnewproduct.
Asweapproachedbyourclientswhoareinurgentneedofleathershoesformenandwomenweshouldliketoknowifyouareabletosupplythespecialspecifications.
Weareinterestedinyourrangeoffireextinguishersandwouldlikeyoutosendusdetailsofextinguisherssuitableforasmalloffice.
Pleasequoteusyourlowestpricesforpersonalcomputers
Ifthequalityofyourgoodsisgoodandthepriceisacceptabletous,ourclientwillplacealargeorderwithyou.
Ifyourpricecanbereducedby2%,weshallplace54000cantons.
Uponreceiptofyourcatalogue,wewillmakeinquiryfortheitemswhichareofinteresttous.
AsweareinthemarketforcolorTVsets,weshouldbepleasedifyourwouldsendusbestquotationsforPandabrandcolorTVsetsof19and21inches.
Pleaseinformusonwhatitemsyoucansupplyironnails.
Whenquoting,pleasestatetermsofpaymentanddiscountyouwouldallowonpurchaseofnotlessthan500dozen.
Wetakethelibertyof冒昧地toyouwithahopetogetyourbestoffersforChinesebicycles.
ItisgratifyingtolearnfromyourletterthatyouareinapositiontosupplyuswithBitterApricotKernels.
Asregardsmachinetools,weregrettosaythatwearenotabletosupplyforthetimebeing.
Uponreceiptofyourspecificenquiries,wewillarrangeeverythingnecessary.
Quotations,Offers&
Counter-offers
ReplytoaGeneralInquiry
DearMr.Shen,
WearepleasedtolearnfromyourinquiryofMay13thatyoulikeourrangeofsilkshirts.
Weareinapositiontosupplyyoufromourwideselectionofshirtsandblouseswhichwemakeforallagegroups.Wecanofferyouthequantitydiscountof2.5%youaskedforordersoverUS$30,000.WeusuallyacceptconfirmedandirrevocableL/Cpayablebydraftatsight.
EnclosedyouwillfindourfallcatalogueandpricelistquotingpricesFOBC2.5%Shanghai.WearesureyouwillfindareadysaleforourproductsintheUSAashavesoldwellthroughoutAsiaandEurope.
Anyordersyoumayplacewithuswillhaveourpromptattention.
ANon-firmOfferforMilkPowder
ThankyouforyourinterestinA.M.milkpowder.Wearehappytomakeyouaspecialoffer,subjecttoourfinalconfirmation,asfollows:
TheoriginisWesternEurope,andthequalityis“ExtraGrade”specificationsasperthefax.
Packing:
4layerspaperbagswithapprox.17/18M/Tper20’container
Price:
US$2000/M/TCIFLumper
Incaseyouhaveanyfurtherquestions,Mr.Fang,pleasedonothesitatetocontactme.
ACounter-offerforComputerCase
DearMr.Karl,
Re:
YourofferforComputerCase
YourFOBpriceofUS$20/setisnotgoodenough.WemusthaveapriceofUS$18/settogetthebusiness.
Wesuggestthatyoure-examinetheESDShieldprice,alsostudythealternativeofusingawireforESDprotectionorperhapspainttheundersideoftheframetoreducethecost.
PleasereplytheabovebeforenextMonday.
WethankyouforyourenquiryofFeb.2andarepleasedtotellyouweareingoodconnectionswiththebestmanufacturersinthecountry.
Wehavemuchpleasureinenclosingaquotationsheetforourproductsandtrustthattheirhighqualitywillattractyoutoplaceatrialorder.
Inaccordancewiththerequestof…attheGuangzhouFair,wehavepleasureinsendingyouherewiththesamplesandpricelistfor…
Wetakepleasureinmakingyouanofferasrequestedbyyousometimeago,subjecttoourfinalconfirmation.
WearegladtolearnfromyourenquiryofFebruary8thatyouareinterestedinourladies’blouses.Asrequestedourcatalogueandpricelistareenclosedtogetherwithdetailsofoursaleconditions.
Wecansupplymostitemsfromstockandwillhavenotroubleinmeetingyourneeds.
Wecanallowyouaspecialdiscountof2%onthepricesquoted,foraquantityof50ormore.
Wewouldliketodrawyourattentiontothetradeandquantitydiscountweareofferinginourpublicitybrochure,whichmaybeofparticularinteresttoyou.
Weregretthatitisimpossibletoacceptyourcounter-offer,eventomeetyouhalfway;
thepriceofrawmaterialhasadvanced20%andweshallshortlybeissuinganadvancedpricelist.
Althoughweareanxioustoopenupbusinesswithyou,weregretthatitisimpossibleforustoallowthereductionaskedfor,becausewehavealreadycutourpricestothelowestpointafterexaminingourcostcalculations.
Itwouldbegreattoyourinteresttomakeatrialofthesegoods.
Mayweexpectatrialorderfromyouwhilepricesaregreatlyinyourfavor?
Asthereisaheavydemandatthistimeoftheyearforheaters,youwillhavetoallowatleast6weeksfordelivery.
Wedonotseeanyadvantageinyourquotations,andwouldliketoknowwhetheryouhaveanybettervaluetooffer.
Wedesiretocallyourattentiontoourspecialoffer.Youwillreadilyunderstandthatthisofferisgoodonlyforacceptancereachingusbeforetheendof…Inviewoftheheavydemandforthisline,weadviseyoutosendordersassoonaspossible.
Yourcompetitorsareofferingconsiderablylowerpricesandunlessyoucanreduceyourquotations,weshallhavetobuyelsewhere.
2
Chapter5Order&
Acknowledgement
Order
DearMr.Woo,
NeworderNo.MA-123
Thankyouforyouryesterday’sE-mailandthefinepriceyoumadeusfor686systems.
WeconfirmtheorderasenclosedandwewillhavethegoodsdeliveredtoAssociatedCargoExpressLtd.LatestMarch1st.Ourfreightpricesareasfollows:
…
Wewillpaythefreighttoyousoyoucanputitontheinv
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