涉外英语合同写作技巧Word下载.docx
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涉外英语合同写作技巧Word下载.docx
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Agoodcontractwillanticipatemanypossiblefactualsituationsandexpresstheparties'
understandingincasethosefactsarise.Talkingtoyourclientaboutthiswillgeneratemanyissuesyoumaynototherwiseconsider.
3.Askyourclientforasimilarcontract.
Frequently,clientshavehadsimilartransactionsinthepastortheyhaveaccesstocontractsforsimilartransactions.
4.SearchyourofficecomputerortheInternetforasimilarform.
Manytimesyoucanfindasimilarformonyourcomputer.Itmaybeoneyoupreparedforanotherclientoroneyounegotiatedwithanotherlawyer.Justremembertofindandreplacetheoldclient'
sname.Startingwithanexistingformsavestimeandavoidstheerrorsoftyping.HerearesomeWebsiteswhereyoucanfindforms:
http:
//www.flcourts.org/http:
//www.flabarrpptl.org/library.html
5.ObtainformsinbooksorCD-ROM.
Typicalformsofcontractscanbefoundinformbooks,suchasWest'
sLegalForms(anationwideset)andFloridaJurForms,aswellasintreatisesandFloridaBarCLEpublications.Thesecanbeusedasthestartingpointfordraftingthecontractoraschecklistsoftypicalprovisionsandwordingtoincludeinthecontract.ManytreatisesandformbooksnowcomewithformsondiskorCD-ROM.
6.Don'
tletyourclientsignaletterofintentwithoutthiswording.
Sometimesclientsareanxioustosignsomethingtoshowgoodfaithbeforethecontractisprepared.Aproperlywordedletterofintentisusefulatsuchtimes.Justbesurethattheletterofintentclearlystatesthatitisnotacontract,butthatitismerelyanoutlineofpossibletermsfordiscussionpurposes.SeeAppendixC
WritingthatFirstWord
7.Startwithasimple,genericcontractform.
TheforminAppendixAissuchaform.Itprovidesasolidstartingpointforthestructureofthecontract.Likeahouse,acontractmusthaveagood,solidfoundation.
8.Statethecorrectlegalnamesofthepartiesinthefirstparagraph.
Asobviousasthisis,itisoneofthemostcommonproblemsincontracts.Forindividuals,includefullfirstandlastname,andmiddleinitialsifavailable,andotheridentifyinginformation,ifappropriate,suchasJr.,M.D.,etc.Forcorporations,checkwiththeSecretaryofStatewhereincorporated.
9.Identifythepartiesbynicknames.
Givingeachpartyanicknameinthefirstparagraphwillmakethecontracteasiertoread.Forexample,JamesW.Martinwouldbenicknamed"
Martin."
10.Becarefulwhenusinglegaltermsfornicknames.
Donotuse"
Contractor"
asanicknameunlessthatpartyislegallyacontractor.Donotuse"
Agent"
unlessyouintendforthatpartytobeanagent,andifyoudo,thenyoubetterspecifythescopeofauthorityandotheragencyissuestoavoidfuturedisagreements.
11.Includeablankforthedateinthefirstparagraph.
Puttingthedateinthefirstparagraphmakesiteasytofindafterthecontractissigned.Italsomakesiteasytodescribethecontractinotherdocumentsinapreciseway,suchasthe"
December20,2000,ContractforSaleofRealEstate."
12.Includetoprovidebackground.Recitalsarethe"
whereas"
clausesthatprecedethebodyofacontract.
Theyprovideasimplewaytobringthecontract'
sreader(party,judgeorjury)uptospeedonwhatthecontractisabout,whothepartiesare,whytheyaresigningacontract,etc.Thefirstparagraphinthebodyofthecontractcanincorporatetherecitalsbyreferenceandstatethattheyaretrueandcorrect.Thiswillavoidalaterargumentastowhetherornottherecitalsarealegallybindingpartofthecontract.
13.Outlinethecontractbywritingoutandunderliningparagraphheadingsintheirlogicalorder.
Theparagraphsshouldflowinlogical,organizedfashion.Itisnotnecessarytowritethemallatonce;
youcanwritethemasyouthinkofthem.Trytogrouprelatedconceptsinthesameparagraphsorinadjacentparagraphs.Forexample,writeanemploymentcontract'
sinitialparagraphheadingslikethis:
Recitals.Employment.Duties.Term.Compensation.
14.Completeeachparagraphbywritingthecontracttermsthatapplytothatparagraph.
Thisissimple.Youlearnedthisinelementaryschool.Justexplaininwordswhatthepartiesagreetodoornotdoparagraphbyparagraph.
15.Keepapadathandtorememberclausestoadd.Itisnormaltothinkofadditionalclauses,wordingandissueswhilewritingacontract.
Jotthesedownonapadasyouwrite;
theyareeasilyforgotten.Alsokeepyourclient'
soutlineandotherformsinfrontofyouasyouwrite,andcheckoffitemsasyouwritethem.
16.Repeatyourselfonlywhenrepetitionisnecessarytoimproveclarity.
Ambiguityiscreatedbysayingthesamethingmorethanonce;
itisalmostimpossibletosayittwicewithoutcreatingambiguity.Onlyiftheconceptisadifficultoneshouldyouwriteitinmorethanoneway.Inaddition,ifyouuseanexampletoclarifyadifficultconceptorformula,besurethatallpossiblemeaningsareconsideredandthattheexampleisaccurateandconsistentwiththeconceptasworded.
WhattoWatchOutforWhenWriting
17.Titleit"
Contract."
Donotleavethisonetochance.
Ifyourclientwantsacontract,callitacontract.Ajudgenowsittingonthefederalbenchonceruledthatadocumententitled"
Proposal"
wasnotacontracteventhoughsignedbybothparties.Thelessonlearnedis,"
Saywhatyoumean."
Ifyouintendthedocumenttobealegallybindingcontract,usetheword"
Contract"
inthetitle.
18.Writeinshortsentences.
Shortsentencesareeasiertounderstandthanlongones.
19.Writeinactivetense,ratherthanpassive.
Activetensesentencesareshorterandusewordsmoreefficiently,andtheirmeaningismoreapparent.Exampleofactive:
"
SellersshallsellthePropertytoBuyer."
Exampleofpassive:
ThePropertyshallbesoldtoBuyerbySeller."
20.Don'
tusetheword"
biweekly."
Ithastwomeanings:
twiceaweekandeveryotherweek.Thesameappliesto"
bimonthly."
Instead,write"
everyotherweek"
or"
twiceaweek."
21.Don'
tsaythingslike"
activetermitesandorganisms"
.
Avoidambiguitybywritingeither"
activetermitesandactiveorganisms"
organismsandactivetermites."
Whenaddingamodifierlike"
active"
beforeacompoundofnounslike"
termitesandorganisms"
besuretoclarifywhetheryouintendthemodifiertoapplytobothnounsorjustthefirstone.Ifyouintendittoapplytoboth,useparallelconstructionandwritethemodifierinfrontofeachnoun.Ifyouintendittoapplytojustonenoun,placethatonenounattheendofthelistandthemodifierdirectlyinfrontofit.
22.Don'
tsay"
Lessor"
and"
Lessee."
Thesearebadnicknamesforaleasebecausetheyareeasilyreversedormistyped.Use"
Landlord"
Tenant"
instead.Thesameappliestolienorandlienee,mortgagorandmortgagee,grantorandgrantee,licensorandlicensee,partyAandpartyB.Thisiswhereyoucanuseyourcreativitytocomeupwithadifferentnicknameforaparty,aslongasyouuseitconsistentlythroughoutthecontract.
23.Watchoutwhenusing"
herein."
Does"
whereverusedherein"
meananywhereinthecontractoranywhereintheparagraph?
Clarifythisambiguityifitmatters.
24.Writenumbersasbothwordsandnumerals:
ten(10).
Thiswillreducethechanceforerrors.
25.Whenyouwrite"
including"
consideradding"
butnotlimitedto."
Unlessyouintendthelisttobeall-inclusive,youhadbetterclarifyyourintentthatitismerelyanexample.
26.Don'
trelyontherulesofgrammar.Therulesofgrammarthatyoulearnedinschoolarenotuniversal.
Thejudgeorjuryinterpretingthemeaningofyourcontractmayhavelearneddifferentrules.Writethecontractsothatnomatterwhatrulestheylearned,thecontractisclearandunambiguous.Followthistestforclearwriting:
Removeallperiodsandcommas,thenreadit.Choosingtherightwordsandplacingthemintherightplacemakesthewritingclear
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