双语对照有效沟通高效工作.docx
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双语对照有效沟通高效工作.docx
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双语对照有效沟通高效工作
双语对照-有效沟通,高效工作
编辑器原文
EnhancingProductivityByCommunicatingEffectively
Untoldhoursofproductivityarelosteverymonthduetosimplemisunderstandingsandcommunicationbreakdowns.Forsomereason,manypeopleseemtohaveatoughtimeorganizingtheirthoughtsandcommunicatingtheirdesirestotheirco-workersandemployees.
I’mconstantlyamazedatthenumberofpeoplewhoseemtohaveforgottenthebasicsofcomposingawrittenthought.Evensomecollegegradshavenograsponhowtospeak/writeinawaythatmovesaprojectforward.
Ifyouarelookingforawaytoincreaseproductivityanddecreasestress,learningtocommunicateeffectivelycanbethefirststeptowardssmootherworkflows,fasterturnaroundtimes,andfatterbottomlines.Hereareahandfuloftipsthatwillgetyoustarted.
1.Useclear,concisesentences.Yourgoal,whetherspeakingaloudorcomposinganemail,shouldbetomakeyourselfinstantlyandcompletelyunderstood.Tothatend,youshouldavoidusingbigwords,steerclearofrun-onsentences,andavoidanyunclearphrasing.
Youdon’tneedtousefancyvocab,Latinphrases,corporatebuzzwords,orbusinessacronymstoimpressyourcolleagues…andninetimesoutoften,usingwordslikethatwon’tmakeyouanyfriends.Ifasmaller,shorterwordwilldo,thenbyallmeans,usethatinsteadofwhatever$5wordyoujustlookedupinyourthesaurus.
Avoidlongsentenceswithmultipleclausesandherdsofcommas.Thelongerasentenceis,themoreconfusingitbecomes.Alwayskeepthatinmindwhenwritingdirectionsorprojectdetailsforacolleague.
AndfortheloveofGod,makesureyourphrasingisclear.There’snothingworsethangettinganemailfromaco-workerthat’ssovaguelywordedyouhavenoideawhatyou’resupposedtodowithit.Ifyouaren’tsurethatanemailisclearlyworded,stepawayfromyourcomputerforfiveminutes,andthenlookitoverwithafreshperspective.
2.KeepawrittenrecordSometimescommunicatingeffectivelyinvolvesremindingpeopleofwhatthey’vealreadytoldyou,andwhen.Havingawrittenrecordofallconversationsrelatedtoacurrentorpastaccountcanbeveryhelpful.
Thisiseasywithemail:
justmakesurenevertodeleteoldemails,andusefiltersforeffortlessorganization.Formeetings/calls,makesureyoukeepclean,easytoreadnotesthatalsoincludethetimeanddate.Audiorecordingisalsoanoption.
3.MakeeverycommentactionableInevitably,thereisatimeineveryperson’scareerwheretheygettogetherwithagroupofcolleaguestodiscussaprojectorproposal,andgivefeedbackasagroup.It’simportantthatwhenyougivefeedbackonaproject,yougiveactionabledirections…particularlyyouareatthetopofthefoodchain.Otherwise,theprojectcanstagnateandpeopleonyourteamcanlosemomentum.
It’sthedifferencebetween
“Someoneneedstospeakwithourdesignteamaboutusinganewfont.”and
“Marcy,couldyoutouchbasewithJiminDesignaboutourfontpreferences?
”Thistiesinwithmynextpoint…
4.Makeallcriticismconstructive“Constructivecriticism”isoneofthosefeel-goodbuzzwordswelearntoloatheafterhighschoolEnglishclass.Nevertheless,learningtogivehelpfulfeedbacktoacolleaguewillnotonlyimproveyourinterpersonalrelations,butalsowillhelptoimprovethequalityofyourwork.
Constructivecriticismismorethanjustanicerwayoftalkingtopeople.Bygivingclear,focusedfeedbackinsteadofvague,generalnotes,peopleyouspeakwithcanreallylearntoimprovetheirmethodsandpracticesinthefuture.
It’sthedifferencebetween:
“Thiswebsiteisadisgrace.”and
“Iseeanumberofissueshere,includingthedarkgreenbackgroundthatmakesthetexthardtoread,andpunctuationissuesinthefirsttwoparagraphs.”
5.Makesureyou’reusingtherightwordTakeamomentandreviewthislistofcommonlymisusedwordsandphrases.
Seeanythingontherethatrelatestoyou?
Ifso,you’renotalone.
Soconsiderthis:
ifyou’vebeenusingthewrongwordsinyourpersonalandbusinesscommunications,howcanyouexpectanyonetoknowwhatyoureallywant?
Spellcheck,grammarcheck,andthedictionaryareyourfriends.
Whenindoubt,usethem.Ifyouaren’tindoubt,usethemanyway.
ConclusionCommunicationcanbedaunting.Manypeopleareafraidofpublicspeaking,forexample,showingalinkbetweenfearofspeechandineffectivecommunication.However,ifyoumakeaconsciousefforttoputsomeofthesebasicprinciplesintopractice,I’msureyouwillseeresultsveryquickly.
Sothenexttimeyouarecraftinganemailorpreparingforastatusmeetingwithyourteam,makesurethatyouaredoingyourutmosttocommunicateclearlyandeffecti
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