双语对照有效沟通高效工作Word下载.docx
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双语对照有效沟通高效工作Word下载.docx
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I&
#8217;
mconstantlyamazedatthenumberofpeoplewhoseemtohaveforgottenthebasicsofcomposingawrittenthought.Evensomecollegegradshavenograsponhowtospeak/writeinawaythatmovesaprojectforward.
Ifyouarelookingforawaytoincreaseproductivityanddecreasestress,learningtocommunicateeffectivelycanbethefirststeptowardssmootherworkflows,fasterturnaroundtimes,andfatterbottomlines.Hereareahandfuloftipsthatwillgetyoustarted.
1.Useclear,concisesentences.Yourgoal,whetherspeakingaloudorcomposinganemail,shouldbetomakeyourselfinstantlyandcompletelyunderstood.Tothatend,youshouldavoidusingbigwords,steerclearofrun-onsentences,andavoidanyunclearphrasing.
Youdon&
tneedtousefancyvocab,Latinphrases,corporatebuzzwords,orbusinessacronymstoimpressyourcolleagues&
#8230;
andninetimesoutoften,usingwordslikethatwon&
tmakeyouanyfriends.Ifasmaller,shorterwordwilldo,thenbyallmeans,usethatinsteadofwhatever$5wordyoujustlookedupinyourthesaurus.
Avoidlongsentenceswithmultipleclausesandherdsofcommas.Thelongerasentenceis,themoreconfusingitbecomes.Alwayskeepthatinmindwhenwritingdirectionsorprojectdetailsforacolleague.
AndfortheloveofGod,makesureyourphrasingisclear.There&
snothingworsethangettinganemailfromaco-workerthat&
ssovaguelywordedyouhavenoideawhatyou&
resupposedtodowithit.Ifyouaren&
tsurethatanemailisclearlyworded,stepawayfromyourcomputerforfiveminutes,andthenlookitoverwithafreshperspective.
2.KeepawrittenrecordSometimescommunicatingeffectivelyinvolvesremindingpeopleofwhatthey&
vealreadytoldyou,andwhen.Havingawrittenrecordofallconversationsrelatedtoacurrentorpastaccountcanbeveryhelpful.
Thisiseasywithemail:
justmakesurenevertodeleteoldemails,andusefiltersforeffortlessorganization.Formeetings/calls,makesureyoukeepclean,easytoreadnotesthatalsoincludethetimeanddate.Audiorecordingisalsoanoption.
3.MakeeverycommentactionableInevitably,thereisatimeineveryperson&
scareerwheretheygettogetherwithagroupofcolleaguestodiscussaprojectorproposal,andgivefeedbackasagroup.It&
simportantthatwhenyougivefeedbackonaproject,yougiveactionabledirections&
particularlyyouareatthetopofthefoodchain.Otherwise,theprojectcanstagnateandpeopleonyourteamcanlosemomentum.
It&
sthedifferencebetween
&
#8220;
Someoneneedstospeakwithourdesignteamaboutusinganewfont.&
#8221;
and
Marcy,couldyoutouchbasewithJiminDesignaboutourfontpreferences?
Thistiesinwithmynextpoint&
4.Makeallcriticismconstructive&
Constructivecriticism&
isoneofthosefeel-goodbuzzwordswelearntoloatheafterhighschoolEnglishclass.Nevertheless,learningtogivehelpfulfeedbacktoacolleaguewillnotonlyimproveyourinterpersonalrelations,butalsowillhelptoimprovethequalityofyourwork.
Constructivecriticismismorethanjustanicerwayoftalkingtopeople.Bygivingclear,focusedfeedbackinsteadofvague,generalnotes,peopleyouspeakwithcanreallylearntoimprovetheirmethodsandpracticesinthefuture.
sthedifferencebetween:
Thiswebsiteisadisgrace.&
Iseeanumberofissueshere,includingthedarkgreenbackgroundthatmakesthetexthardtoread,andpunctuationissuesinthefirsttwoparagraphs.&
5.Makesureyou&
reusingtherightwordTakeamomentandreviewthislistofcommonlymisusedwordsandphrases.
Seeanythingontherethatrelatestoyou?
Ifso,you&
renotalone.
Soconsiderthis:
ifyou&
vebeenusingthewrongwordsinyourpersonalandbusinesscommunications,howcanyouexpectanyonetoknowwhatyoureallywant?
Spellcheck,grammarcheck,andthedictionaryareyourfriends.
Whenindoubt,usethem.Ifyouaren&
tindoubt,usethemanyway.
ConclusionCommunicationcanbedaunting.Manypeopleareafraidofpublicspeaking,forexample,showingalinkbetweenfearofspeechandineffectivecommunication.However,ifyoumakeaconsciousefforttoputsomeofthesebasicprinciplesintopractice,I&
msureyouwillseeresultsveryquickly.
Sothenexttimeyouarecraftinganemailorpreparingforastatusmeetingwithyourteam,makesurethatyouaredoingyourutmosttocommunicateclearlyandeffecti
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