计算机科学与技术专业 外文翻译 外文文献 英文文献 记录.docx
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计算机科学与技术专业 外文翻译 外文文献 英文文献 记录.docx
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计算机科学与技术专业外文翻译外文文献英文文献记录
外文文献原稿和译文
原 稿
Introduction
Thecreationandmaintenanceofrecordsrelatingtothestudentsofaninstitutionareessentialto:
.managingtherelationshipbetweentheinstitutionandthestudent;
.providingsupportandotherservicesandfacilitiestothestudent;
.controllingthestudent’sacademicprogressandmeasuringtheirachievement,bothattheinstitutionandsubsequently;
.providingsupporttothestudentaftertheyleavetheinstitution.
Inaddition,studentrecordscontaindatawhichtheinstitutioncanaggregateandanalysetoinformfuturestrategy,planningandserviceprovision.
ThenumberofstudentsinHEIshasincreasedrapidlyinthelasttwentyyears.Aninstitution’srelationshipwithanindividualstudenthasalsobecomeincreasinglycomplexbecauseoftherangeofsupportservicesinstitutionsnowprovidetostudentsandlifelonglearninginitiatives.Consequently,thevolumeandcomplexityofstudentrecordshavealsoincreased,ashavetheresourcesrequiredtocreate,maintain,use,retainanddisposeofthem,irrespectiveoftheformatinwhichtheyarekept.EnsuringthatthepersonaldatacontainedinstudentrecordsiscontrolledandmanagedinlinewiththeprinciplesoftheDataProtectionAct1998createsanadditionalcomplication.
Institutionsshould,therefore,establishapolicyonmanagingstudentrecordstoensurethattheyarehandledconsistentlyandeffectivelywherevertheyareheldandwhoeverholdsthem.Thispolicyshouldensurethat:
.recordsrelatingtoanindividualstudentarecomplete,accurateanduptodate;
.duplicationofstudentdataisdeliberateratherthanuncontrolledandkepttotheminimumneededtosupporteffectiveadministration;
.recordsareheldandstoredsecurelytopreventunauthorisedaccesstothem;
.recordsrelatingtotheacademicaspectsofthestudent’srelationshipwiththeinstitutionareclearlysegregatedfromthosedealingwithfinancial,disciplinary,social,supportandcontractualaspectsofthatrelationship.Thiswillenabledifferentialretentionperiodstobeappliedtoeachofthesetomeetbusinessandregulatoryrequirements.
Whatarestudentrecords?
Recordsaredocumentsorotheritemswhich:
.containrecordedinformation;
.areproducedorreceivedintheinitiation,conductorcompletionofanactivity;
.areretainedasevidenceofthatactivity,orbecausetheyhaveotherinformationalvalue.
Therecordedinformationmaybeinanyform(e.g.text,image,sound)andtherecordsmaybeinanymediumorformat.
Studentrecords–recordsassociatedwithmanagingtherelationshipbetweenaninstitutionanditsstudents–canbeorganisedintothreebroadcategories,eachofwhichmaybeadditionallydivided:
1.Recordsdocumentingthecontractualrelationshipbetweenthestudentandtheinstitution
e.g.recordsdocumentingadmissionandenrolment,paymentoftuitionfees,non-academicdisciplinaryproceedings.
2.Recordsdocumentingthestudentasalearner
e.g.recordsdocumentingprogrammesundertaken,academicprogressandperformance,awards.
3.Recordsdocumentingthestudentasanindividualandconsumerofservicesprovidedbytheinstitution
e.g.recordsdocumentinguseofaccommodationservices,counselingservices,libraryandITsupportservices,careersandemploymentservices.
Mostrecordsincategories1and3havespecificretentionperiodstriggeredbytheformalendofastudent’sdirectrelationshipwithaninstitution,althoughtheinformationtheycontainmaybeaggregatedandanalyzedtoprovidedatarequestedbythirdparties1ortosupporttheinstitution’splanninganddevelopmentactivities.Aninstitutionwillneedtoretainsomeoftherecordsincategory2toprovideconfirmatoryinformationtopotentialemployers,professionalbodiesandassociations,andtobodieswhichregulateentrytomedicalandotherprofessionsandwhichassessandmaintainevidenceoffitnesstopracticeinthoseprofessions.
Whoisresponsibleformanagingstudentrecords?
HEIorganizationalstructuresvaryconsiderably.Asaresult,itisdifficulttospecifyexactlywheretheseresponsibilitiesshouldlieinanyoneinstitution.
Responsibilityformanagingstudentrecordsshouldbeclearlydefinedanddocumented.Itisimportanttodefinetheresponsibilitiesofstaffinvolvedin:
.managingtheinstitution’sgeneral,contractualrelationshipwiththestudent;
.managingtheinstitution’srelationshipwiththestudentasalearner;
.providingtechnicalandpersonalsupportservicestothestudent;
forcreating,maintaining,using,retaininganddisposingofrecordsdocumentingthoseactivitiesduringthestudent’stimeattheinstitution.
Institutionsshouldalsodesignateoneclearpointofresponsibilityformaintainingcomplete,accurateanduptodaterecordsoneverystudent,coveringallaspectso
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