PARD Guidelines App.docx
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PARD Guidelines App.docx
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PARDGuidelinesApp
SOUTHCAROLINADEPARTMENT
OFPARKS,RECREATION&TOURISM
GUIDELINES&APPLICATIONPACKET
REVISED2010
SOUTHCAROLINAPARKS,RECREATION&TOURISM
TOURISMANDRECREATIONDEVELOPMENT
1205PENDLETONSTREET,RM225
COLUMBIA,SC29201
FAX(803)734-1042
AleshaC.Cushman-PARDGrantsCoordinator
803-734-0185
acushman@
TheSouthCarolinaDepartmentofParks,Recreation&Tourism(SCPRT)isanequalopportunityemployerandthroughitsprogramsdoesnotdiscriminateagainstanyonebasedoncolor,race,nationaloriginordisability.AllparticipantsintheParksandRecreationDevelopmentFundwillcomplywithTitleVIoftheCivilRightsActof1964,Section504oftheRehabilitationActof1973,andtheAmericanDisabilitiesActof1990
TABLEOFCONTENTS
SECTION
PAGE
INTRODUCTION
ProgramSummary
4
ApportionmentandNotification
4
Eligibility
5
GENERALADMINISTRATION
ApplicationProcess
6
ProjectMatch
6
ProcurementProcedures
6
HandicapAccessibility
6
EnvironmentalImpact
7
HistoricalSignificance
7
ControlandTenure
7
ApplicationandApprovalProcess
7
Reimbursement
8
PostCompletion
8
PARDASSISTANCE
Planning
9
Development
9
Renovation
10
PROJECTAPPLICATION
ApplicationForm
13
RequiredAttachmentsList
15
HistoricalSignificanceCertificationForm
16
EndorsementForm
17
REIMBURSEMENTFORMS
BillingDataSheet
19
EmployeeTimeSheet
20
EquipmentTimeSheet
21
ProcurementCertificationForm
22
ATTACHMENTS
AttachmentA–CodeofLaws
23
AttachmentB–WeightVotingSchedule
24
AttachmentC–PARDAcknowledgementSign
31
ThePARKANDRECREATIONDEVELOPMENTFUND(PARD)Programwascreatedin1987bytheGeneralAssemblyofSouthCarolina,signedbytheGovernor,andtookeffectonJuly1,1987.ThebasisofthegrantprogramisfoundinChapter23ofTitle51ofthe1976CodeofLaws.PARDwhichisadministeredbytheDepartmentofParks,Recreation&Tourism(SCPRT),isintendedtoassistwithpermanentimprovementsofparkandrecreationfacilitieswhichwillbeopentothegeneralpublic.
INTRODUCTION
PROGRAMSUMMARY
ThePARDgrantprogramisanon-competitivereimbursablegrantprogramforeligiblelocalgovernmentorspecialpurposesdistrictentitieswhichproviderecreationalopportunitieswithineachcounty.Theactualgrantawardsaremadeonaprojectbyprojectbasis.Eligibleprojectcostwillbereimbursedatarateof80%.Thefundistobeusedforpermanentimprovementstopublicparkandrecreationfacilities.Eachapplicationmusthavetheendorsementofitscountylegislativedelegationmemberswhosecombinedweightfactorismorethan50%.
APPORTIONMENTANDNOTIFICATION
PARDfundsaregeneratedfrombingotaxescollectedfromJuly1–June30ofeachnewfiscalyear.ThePARDfundsareallocatedtoeachcountybeginningJuly1ofeachnewfiscalyear.EachcountywillreceiveatleastTwentythousanddollars($20,000.00).75%oftheremainingfundsisdistributedtothecountiesbasedonthecounty’spercentoftheStatepopulationaspublishedin‘CurrentPopulationReports’bytheBureauoftheCensus.
∙EXAMPLE:
FundscollectedJuly1,2005–June30,2006werethe2007funds
allocatedtoeachcounty.
TheremainderofthefundswillgointheaccountofSCPRT,fivepercentofwhichmaybeusedfortheadministrationofthePARDprogram.Oncefundsareallocatedtoacountytheymustbeexpendedwithinthree(3)years.Unexpendedfundsafterthisperiodwillberedistributedintheannualallocationprocess.Therearenoprovisionsforextensionsonfundsthataregoingtoexpire.
∙EXAMPLE:
2007fundsallocatedJuly1,2006mustbeexpendedbyMay31,2009
SCPRTwillnotifymembersoftheGeneralAssemblyandeligiblesponsorsoftheamountoffundsavailableintheirCountyarea.SCPRTwillmailoutreportsandnotificationsinJulyandJanuaryofeachfiscalyear.TheJulyreportwillnotifyofnewPARDallocationsthathavebeenmadeavailablealongwithnewbalance.TheJanuaryreportwillconsistofinformationregardingPARDfundsthataresettoexpire.TheCountyDelegationmustreviewallprojectswithinthecountyareaandcompletetheendorsementformfortheapprovedproject(s).ThetotalamountsofallprojectsendorsedbytheDelegationmaynotexceedthetotalamountoffundsavailabletothe“CountyArea”.Grantawardsmustbemadebasedonfundswhichhavealreadybeenearnedandnotonanticipatedrevenues.
ELIGIBILITY
Aneligibleentityisanylocalgovernmentunit,includingspecialpurposedistricts,whichhasprovidedparksorrecreationservicesforatleasttwelve(12)monthspriortothedateofapplication.SucheligibilitywillbedeterminedbySCPRT.TheSouthCarolinaDepartmentofParks,Recreation&TourismistheonlyStateagencyeligibleforfunding.SCPRTwillannuallyreviewallagenciesandwillassigneachagencytoaclassification.Theseclassificationsareasfollows:
∙CLASS“A”:
alocalunitofgovernmentwhichhasasoneofitsprimaryresponsibilitiestheprovisionoffull-timeparkandrecreationfacilitiesandservicesopentothegeneralpublicandhasprovidedsuchfortheprevioustwelve-monthperiod.Theseentitieshaverealpropertyundertheirdirectcontrolwhichtheyuseforpublicrecreationpurposedorscheduleon-goingactivitiesofacomprehensivenature.
∙CLASS“B”:
alocalunitofgovernmentwhichhasasoneofitsresponsibilitiestheprovisionofparkandrecreationfacilitiesandservicesopentothegeneralpublicandhasprovidedsuchfortheprevioustwelve-monthperiod.
∙CLASS“C”:
alocalunitofgovernmentwhichprovidesparkandrecreationfacilitiesorservicesopentothegeneralpublicasasecondaryfunctionandhasprovidedthesefacilitiesorservicesfortheprevioustwelve-monthperiod.
∙CLASS“D”:
allentitieswhichdonotmeettherequirementsofoneofthethree(3)abovedescribedclassesorentitieswhichhavelosttheireligibilityandasaresultareineligibleforPARDfunds.
IfanentityhasneverreceivedPARDfundsthefollowingmustaccompanyacompleteapplication.Itisthesponsor’sresponsibilityofprovidealldocumentationtoproveeligibility:
∙Pictureofrecreationalfacilitiesmaintainedbythesponsor
∙Copyofagency’sbudgetshowingexpendituresforparksandrecreationfunctions
∙Detaileddescriptionofhowlongpropertyhasbeenmaintained
alongwithoutlineoffuturedevelopment.
GENERALADMINISTRATION
APPLICATIONPROCESS
AnapplicationforPARDfundsmustbecompletetobeapproved.Acompleteapplicationconsistsofthefollowing:
_________ProjectApplication
_________EndorsementFormfromDelegationwithoriginalsignatureswithcombinedweightfactorofmorethan50%
_________CopyofDeedandorleaseofproperty
_________HistoricalSignificanceCertificationForm
_________Sitemapofpropertywithdirections
Pleaserememberwearenotfromyourarea.Thesedirectionswillbeneededtodoafinalinspectionforreimbursement.
________Pictures(color)8½x11oftheproposedsitebeforedevelopmentorrenovation
Pleasekeepinmindyoumustprovidealltheaboveforeveryapplicationeveniffundinghasbeenprovidedinthepasttothesamelocation.
PROJECTMATCH
PARDisamatchinggrantprogramandallprojectsmustbematchedbylocalgovernmentinanamountofatleast20%.Alllocalmatcheswillbeintheformofcash,forceaccountlabororequipmentusecostsfortheactualconstructionoftheproject.ForceaccountlabormustbeactualemployeesoftheTown,CityorCounty.ThefollowingareNOTeligibleasamatchforPARDfunds:
Volunteerlaborordonatedmaterial,costsassociatedwiththeadministrationoftheproject,acquisitionofrealproperty,orinterestonborrowedfunds.
PROCUREMENTPROCEDURES
Projectsponsorsmustabidebytheirlocalprocurementrequirementswhenpurchasinglaborandmaterials.Duringthebillingprocess,thesponsorwillberequiredtogiveassurancesthattheseprocedureshavebeenfollowed.
HANDICAPACCESSIBILITY
AllStatefundedprojectsmustbemadeaccessibletoanduseablebypersonswithdisabilities.AllprojectsmustmeetADAStandardsandmustbeconstructedinconformancewiththeUniformFederalAccessibilityStandards(UFAS).Alterationoffacilities,whichwouldpreventaccessibility,isprohibited.
Links:
www.access-board.gov/ufas/ufas-html/ufas.htm
ENVIRONMENTALIMPACT
Itistheresponsibilityoftheprojectsponsortoassurethatanydevelopment,renovations,orimprovementsareenvironmentallysoundandthatthesoleresponsibilityforcorrectiveactioniswiththesponsor.
HISTORICALSIGNIFICANCE
ItistheresponsibilityoftheprojectsponsortoinformSCPRTiftheplannedprojectwillhaveanimpactonexistingorpotentiallyeligibleNationalRegistersites.
CONTROLANDTENURE
Theprojectsponsormusteitherownthesiteinfeesimpletitleorhavealease/jointuseagreementforatermcommensuratewiththedurationoftheagreementperiodindicatingthesponsorhasprimarycontrolandthepurposeofthesiteisforpublicrecreation.
APPLICATIONANDAPPROVALPROCESS
Acompleteapplicationmustbesubmittedbythesponsorandthelocallegislativedelegation.Oncethedelegationapprovestheamountoffundsforyourapplication,thenthedelegationmustforwardthecompleteapplicationtoSCPRTforapproval.(Eachlegislativedelegationhasdifferentguidelinesinplacei.e.,whenapplicationsareduetothem,amountoffundsdisbursedetc,)Onceacompleteapplicationisreceived,SCPRTwillevaluatetheapplicationtodetermineiftheprojectiseligibleforfunding.ProjectsareapprovedbySCPRTthe15thofeverymonth.Any
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