PracticalEnglishWritingWORD版本.docx
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PracticalEnglishWritingWORD版本.docx
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PracticalEnglishWritingWORD版本
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备忘录
●一、关于备忘录
●Memo是memorandum(备忘录)的缩写,是机关或公司处理日常事务时广泛使用的一种形式。
其用途通常有:
上传下达、提出意见或建议反馈;各部门之间相互沟通、交流信息、公布或通知事项;来函回复和成绩评估等。
备忘录可长可短,根据所需传递的信息量的多少而定。
行文要简明扼要、重点突出、准确清晰,不能引起歧义,切忌拖泥带水。
许多公司都有自己专用的备忘录信纸,上面印有诸如“致某某”、“来自某某”、“主旨是什么”以及日期等项。
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●英文备忘录的写作要注意如下几点:
●
(1)备忘录通常用来作为内部信息交流的手段;
●
(2)备忘录上端应标明:
To(收件人)/From(寄件人)/Subject(主题)/Date(日期)等项;
●[3)文字简短,一般只涵盖相关的信息;
●[4)要点的排列顺序要合理,内容较多的备忘录通常用数字编号;
●[5)行文有正式、非正式和中性三种;
●[6)结尾处多用姓名的词首大写字母,用签名的情况比较少见。
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二范文举例
●1.范文一:
通报信息
●公司各办公室之间的信息传递通常采用备忘录来进行,其长短依信息量的多少而定。
此外,备忘录也是公司所有员工、同行或有业务往来的人士之间进行联系的常用方式,具有“通知”的功能。
当同一件事需要通知到几个甚至几十个人时,就不必写几十封信,而只需发一个备忘录即可。
2009年5月15日,天河对外贸易学校外事办主任宣告给本部门所有员工发出一份备忘录,就美国客人来访一事做了安排,要求他们各司其职。
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●MEMORANDUM
●To:
Allstaffmembers
●From:
DirectorofForeignAffairs
●Re:
VisitofVIPsfromU.S.A.
●Date:
May15,2009
●PleaseletmeknowyouravailabilityformeetingourU.S.A.groupattheairportonthe18th.Theywillbearrivingat10:
00a.m.andwillneedtobepickedup,takentotheirhotel,andhelpedwithanytransportationarrangementstheymayneed.Aninterpreterwillaccompanythem.
●Pleasemakeyourcalendarforthatevening.Wewillbehostinganafter-workcocktailpartyforthem,andIexpectallofyoutoattend.
●D.H.
●Extension406
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●2.范文二:
来访安排
●美国大通机器制造公司的总经理帕特里夏·华盛顿女士,用备忘录的形式通知各部门经理有关德国市场营销代理来公司总部参观的事宜及安排。
这一备忘录与“范文一”的格式和行文基本一致,但条理更清楚。
●INTEROFFICEMEMORANDUM
●To:
Alldepartmentheads
●From:
PatriciaWashington,GeneralManager
●Subject:
VisitofGermanAgent
●Date:
April16,2009
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●PleasenotethatKatySchmidt,ourGermanagent,willbevisitingthecompanyonFriday,April26.
●Therewillbeameetingonthatdayat11:
30a.m.intheBoardroom,whichyoushouldallattend.
●MsSchmidtwillbepresentinghermarketingplanforexpandingsalesintheGermanmarket.
●Ifyouwishtojoinusforlunchatalocalrestaurant,pleaseletmeknowassoonaspossible.
●P.W.
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●3.范文三:
确认
●泰达网络技术开发公司的销售培训部(theSalesTrainingDepartment)是一个很重要的部门,由市场营销部经理展宏图直接领导。
最近,培训部主任张洪向展经理汇报工作,并与他商讨培训部机制改革的问题。
展经理基本上同意他提出的方案。
张洪为了进一步确认销售培训部新的组织机构,起草了下份备忘录
●ACONFIRMATIONMEMORANDUM
●To:
ZhanHongtu
●From:
ZhangHong
●Subject:
ChangesintheSalesTrainingDepartment
●Date:
July7,2009
●ThiswillconfirmourdiscussioninyourofficeonThursdayinwhichweagreedonthefollowing.
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●1.Iamauthorizedtohiretwoadditionalpeople:
aninstructorandanaudiovisualspecialist,effectiveAugust1,atatotalannualsalarynottoexceed¥58,000.ImayallocatethisamountasIseefit,dependingonthequalificationsofthepeoplehired.IamtotalkwithLiuLiyingtodiscussmyneedsandgetinformationaboutherdepartment’sapplicationsonfile.
●2.Twoadditionalmodularofficeunitsaretobeinstalledonthefourthfloor,andIamauthorizedtoordertheseunitsandtheequipmentthatwillberequiredbythetwonewemployees.Weagreedonatotalexpenditureof¥12,600fortheseunitsandequipment,andIamtopreparethepurchaseordersforyoursignature.
●3.HuKaiistobepromotedtothepositionofCoordinatorofTrainingMaterials,alsoeffectiveAugust1,ata15-percentincreaseoverhispresentsalary.Iwillprepareamemorandumforyoursignature,announcingHuKai'spromotion,whichwillbesenttoDistributionListsBandC.
●Ifyouhaveanyquestionsorreservationsaboutthesepoints,pleaseletmeknow.Otherwise,Iwillassumethatweareinagreementoneverythingmentioned.
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●4.范文四:
业绩考评
●梅里尔汽车保险公司(MerrillCarInsuranceCompany)每年都要对每个员工的工作业绩进行评定(meritratings),为其晋级、加薪提供佐证。
但主管和经理们在执行过程中存在一些问题,引起了执行副总经理詹妮弗·布什的不满。
为此,她给这些主管和经理发了一份备忘录。
●REVIEWINGTHEIMPORTANCEOFMERITRATINGS
●To:
AllManagersandSupervisors
●From:
JenniferBush
●Subject:
MeritRatings
●Date:
December18,2009
●Eachofyouwillreceivethisyearmeritratingformsfortheemployeesunderyoursupervision.
●Ithinkitisappropriatetopointoutthattheseratingsshouldnotbetakenlightly.Asyouknow,theyplayamajorroleinemployeepromotion,,salaryincreases,andopportunitiesforadvancement.
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●Iamsureyouknowthatyouareexpectedtorateeachemployeewithcompletehonesty;yetsomepeopleinsistongivingan"outstanding"ratinginallcategories.It'shardformetobelievethattherearenoaverageorbelow-averageemployeesinthiscompany.Certainlytherearenumerousemployeeswhowillbegiventhehighestratingspossible,yetwhensomeoneputsallhisorherratingsinthiscategory,Isuspecttherateristakingtheeasywayout.
●Remember,itisyourobligationtodiscusswitheachemployeetheratingyougiveherorhim,pointingouttactfullywhatyouconsidertobestrongandweakpointsandsuggestinghowtheemployeecanimproveattitudes,jobperformance,dependability,andsoon.
●Iintendtodoarandomsamplingofthecompletedmeritratingseachofyouturnsin,andyoucanexpecttohearfrommeifIthinkyourratingsareunrealistic.
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●5.范文五:
申请参加会议
●海伦·亨特是恒通美国有限公司(HuntAmericaInc.)办公室的培训主管,为了获得最新信息和最新技术的培训方法,她希望参加美国经理培训协会(AmericanSocietyofTrainingDirectors[ASTD])举办的全国性主题年会。
为此,她用备忘录的方式向上一级主管提出申请,请求批准她去参加这次会议。
●EMPLOYEEREQUESTTOATTENDACONVENTION
●To:
AdamC.Zhang
●From:
HelenHunter
●Subject:
ASTDConventioninNewOrleans
●Date:
February23,2009
●MayIhaveyourpermissiontoattendthenationalconventionoftheASTDinNewOrleansonMarch12-15?
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●Thisyear'sthemeis"TheElectronicClassroom"(seeprogramattached).Asyouwillnote,therewillbevariouspresentationsontheusesofthecomputerandotherelectronicequipment.Ofparticularinteresttomeisthepanel"TheUsageofMultimediainTraining".Equallyfascinatingwillbethefortyexhibitsfeaturinghardwareandsoftwaresuppliedbymostoftheleadingelectronicsdistributors.
●Iestimatethatmyexpenseswouldamountto$400,fortravel,hotel,meals,etc.Ihonestlythinkitwillbeworththatamountifwecangetadeeperinsightintotheapplicationsofelectronicstoourtrainingprogram.
●Cordially,
●Helen
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●6.范文六:
新设岗位
●马丽萍是一家公司的人事部经理,长期以来,她一直觉得为本公司员工提供服务的工作需要改进,因此,她建议在人事部设立一个新的部门,专门负责为本公司员工提供咨询、休闲娱乐和学习培训等服务。
她用书信体格式向老板提交了一份备忘录,请求老板授权她采取这一步骤。
●REQUESTINGPERMISSIONTO
●ESTABLISHANEWPOSITION
●To:
ElisabethTaylor
●From:
MaLiping
●Subject:
EstablishinganEmployeeServicesDepartment
●Date:
February17,2009
●DearElisabeth,
●WhenItalkedwithyoulastweek,youagreedwithmysuggestiontocreateanewEmployeeServicesDepartmentinthePersonnelDivision,andyouaskedmeformyrecommendationofanindividualinthecompanywhomightfillthisposition.
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●Aftercarefulstudyandobservation,IhavecometotheconclusionthatPengTielin,nowsupervisorofrecruitmentandplacement,couldhandlethispositionverycapably.PengTielinhasbeenamemberofthePersonnelstaffforfiveyearsandhasservedinvariouscapacities.Ineachpositionheshowedimagination,enthusiasm,andenergy.Heiswelllikedbyhisco-workers,andIamconfidenthewouldhaveeveryone'ssupportinthisnewassignment.AmyLi,assistantsupervisorofrecruitmentandplacement,wouldfillPengTielin'spresentposition.
●AttachedisarevisedjobdescriptionforPengTielin,whichincorporatesthesuggestionyoumadewhenwemet.
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●7.范文七:
旧物再利用
●一个大公司通常会有一些闲置或未充分利用的物品,如桌子、椅子、计算机、打字机、书架及其他办公用品,一些讲究效率、懂得开源节流的管理者当然不会无视它们的价值。
长寿保险公司也有不少类似的二手物品。
公司总经理伊恩·马克斯给各部门经理和主管发了一份备忘录,要求他们在订购新的办公用品之前,仔细检查核对公司是否已经购置这些用品,避免浪费。
这篇备忘录行文随意,带有上司对下属说话的语气。
●ABOUTA"GRABBAG"OFVALUABLELEFTOVERS
●To:
AllManagersandSupervisors
●From:
lanMax
●Subject:
Valuable"GrabBag"ofLeftovers
●Date:
July12,2009
幻灯片16
●HaveyouvisitedWarehouseBlately?
●Ifyouransweris"no",Ithinkyouwillbesurprisedatthequantityof"goodies"there.Filingcabinet?
Wehave16ofthoseinverygoodcondition.Desks?
Wehave22ofthose.Setteesanddivans?
You’llfindanevendozenofthese-someinfirst-classcondition.Wantacomputer?
SixIBMcomputers,allinusablecondition,areavailable.Chairs.Bookcases.Lamps.Pictures.Andsoon.
●Iwon’tbelabortheprint.Butremember,ifyou'llcheckWarehouseBbeforeorderingsomethingnew,youmaygetanearlyfreeride.I’vealreadyaskedourdirectorofpurchasing,BetsyBrown,tocheckallrequisitionstoseeifshemightfindexactlywhatyouwantinour"grabbag".Andwithimmediatedelivery!
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●8.范文八:
意见与建议
●晶华大酒店人事部经理黎志靖向所有员工发出信函,请他们就酒店内部发行的刊物《职工之家》提出意见和建议。
酒店会计刘跃林按照黎经理的要求写了一份备忘录,提出了自己关于如何办好《职工之家》的想法。
●SUGGESTIONSFORIMPROVING
●THECOMPANYHOUSEORGAN
●TheOpinionMemo
●To:
LiZhijing
●From:
LiuYuelin
●Subject:
SuggestionsforStaffClub
●Date:
September26,2009
●IampleasedtorespondtoyourinvitationtooffersuggestionsforStaffClub,thecompany'shouseorgan.
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●First,letmesaythattherearemanygoodthingsaboutStaffClubthatIlike,suchastheinformalstyle,theeditorialquality,the"ShopandSwap"column,the"What’sNew?
"feature,andmanyotherthings.ButIknowyouwantsuggestionsratherthanpraise,andminefollow.
●TITLE
●Althoughanewtitleforthemagazinehasbeensuggested,Ibelieveitwouldbeamistaketochangeit.EveryonerecognizesthepublicationbythenameStaffClub,anditstillseemtometobeentirelyappropriate.
●DESIGN
●Anewmastheadwouldhelp,andIwouldliketoseeusengageaprofessionaldesignertodoone.Indeed,thisdesignermightbeaskedtogiveanewlooktotheentiremagazine.
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●PHOTOGRAPHS
●Morephotographswouldhelp-photographsofemployeescelebratinganniversaries,participatinginathleticsandhobbies,receivingspecialrecognition,andsoon.
●FEATURES
●1.A"Letterstoth
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