Practical English Writing.docx
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Practical English Writing.docx
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PracticalEnglishWriting
PracticalEnglishWriting
Coursedescription
•ThecourseisdesignedtoinformstudentsofthefeaturesofpracticalEnglishwritingandcultivatetheirabilityinpracticalwriting.Itservesasa“warmingup”exerciseforfurtherstudyandfuturework.
Teachingaims
•ToinformstudentsoftheimportanceofpracticalEnglishwriting
•Toimprovestudents’abilityinpracticalEnglishwriting
•Tocultivatenormativity(规范性)inwriting
Content
•Week1briefintroductiontoPracticalEnglishWriting&letterwriting
•Week2socialletterwriting
•Week3businessletters
•Week4businesscontract
•Week5advertisements
•Week6businessreport
•Week7résuméwriting
•Week8instructions,notices&certificate
•Week9review
Introduction
Whatispracticalwriting?
•WhenwespeakofpracticalEnglishwriting,werefertothevarietiesofEnglishforpracticalpurposes.
personal/social/businessletters,
notice,telegram,e-mail,contract/agreement,advertisement,instructions,commentary,certificate,congratulatoryspeechetc.
Whatispracticalwriting?
•Itisgenerallyreferredtoasthosecommonwrittendocumentsforspecialpurposesandinregularforms.
CharacteristicsofPracticalEnglishWriting
•regularityinform(Asstylizeddocuments,practicalwritingisbothstandardandstable.)
•simplicityinstyle (paysspecialemphasisonwhatismeanttotransmit)
•briefnessincontent
•Authenticity
•Timeliness
•Certainty
RequirementsforpracticalEnglishwriting
☺authenticity
☺correctness
☺conciseness
☺formality
EnglishLetterWriting
•Personalletters
•Socialletters
•Commercialcorrespondence
Forms andingredients
1.信头(Heading/letterhead)
2.信内地址(1nside Address)
3.称呼(Salutation)
4.正文(The Body ofthe Letter)
5.结尾(The ComplimentaryClose)
6.签名(Signature)
7.附言与附件(Postscriptand Enclosure/Attachment)
Heading/letterhead
---helpstoidentifywherethelettercomesfrom
---include:
name&addressoftheaddresser,zipcode,telephonenumber,telexnumber,faxnumber,emailaddress
☺printedheading(appearance;efficiency;standardization)
date
Ø2~4linesbelowtheheading
May4(th),1998---Americanform
4(th)May,1998---Britishform
Х5/4/1998
Insideaddress
Ø2~4linesbelowthedate
Øinclude:
nameoftheaddressee
numberandnameofthestreet/road
nameofthetown/city
state/provinceanditszipcode
nameofthecountry
salutation
Ø2~4linesbelowtheinsideaddress
ØIngeneralcorrespondence:
Dear…
betweengoodfriends:
firstname
betweenordinaryacquaintances:
surname
betweenstrangers:
fullname
ØOfficialcorrespondences:
professionaltitle(President,Professor,Director…)
Bodyoftheletter
ØOpeningsentence:
reply:
acknowledgethereceiptofaletter,mentionthedateorexpressthanks.
write:
aclearandstraight-forwardexpressionofwhattheletterisabout.
ØPurposeparagraph
ØClosingsentence
Complimentaryclose
Signature
•Beundersignedbyhandandinink.
•Whenthereceiver'sfirstnameisusedinsalutation,onlythewriter’sfirstnameshouldbesignedforsignature.
•Enoughspaceforanuncrowdedsignature:
4~6linesbeneaththecomplimentaryclose
Postscript
•Anafterthought
•toemphasisaspecialpoint
---Eithertyped/handwrittenflushwiththeleftmargin,2~4linesbelowthepreviouspart.
Layoutofaletter
•FullBlockstyle
•Modifiedstyle
•Intendedstyle
Yourname
Streetaddress
City,state,zipcode----heading
Phonenumber,
Fax,e-mailaddress
Date----date
Nameofaddressee
Title
Streetaddress----insideaddress
City,state,zipcode
Dear(name)----salutation
Iamwritingtoscheduleatimetocomeandreviewallofmychildren’srecords.……
----body
PleaseletmeknowwhereandwhenIcancomeand………………………
………..
Sincerely,-----complimentaryclose
Yourname-----signature
Yourname
Streetaddress
City,state,zipcode----heading
Phonenumber,
Fax,e-mailaddress
Date----date
Nameofaddressee
Title
Streetaddress----insideaddress
City,state,zipcode
Dear(name)----salutation
Iamwritingtoscheduleatimetocomeandreviewallofmychildren’srecords.…
Iwillalsoneedcopiesofsomeorallof…----body
PleaseletmeknowwhereandwhenIcancomeand…………………………………….
………………..………..
Sincerely,-----complimentaryclose
Yourname-----signature
Yourname
Streetaddress
City,state,zipcode----heading
Phonenumber,
Fax,e-mailaddress
Date----date
Nameofaddressee
Title
Streetaddress----insideaddress
City,state,zipcode
Dear(name)----salutation
Iamwritingtoscheduleatimetocomeandreviewallofmychildren’srecords.…
Iwillalsoneedcopiesofsomeorallof…----body
PleaseletmeknowwhereandwhenIcancomeand…………………………………….
………………..………..
Sincerely,-----complimentaryclose
Yourname-----signature
Envelope
•Block&IntendedForm
Intendedform
Specialrulesforenvelopeaddressing
•whenaletterhastobepassedviaathirdperson/organization,thethirdperson’s/organization’snameisusuallywrittendownbelowtheaddressee’swithwords“careof(c/o)”(请收转)
e.g.Mr.MatthewFox
c/oMrs.OLGAE.Cintron
82FifthStreet
NewYork,NY10012
Specialrulesforenvelopeaddressing
2.Whenaletteristobetakenbysb.totheaddressee,thenameofthepersonwhotakestheletterisusuallywrittendownbelowtheaddressee’swithwords“politenessof”(敬请某人转交)
e.g.(by/per)politeness/kindness/courtesyof
per/with/byfavorof
favoredby
Specialrulesforenvelopeaddressing
3.Whenaclassificationnotation(邮件类别)istobeusedaimingatthepostoffice,theinformationiswrittendownimmediatelybelowthestampwiththefirstletterofallmajorwordscapitalized.
e.g.AirMailorParAvion(航空)SeaMail(海运)
AirMailRegistered(航空挂号)
DoubleRegistered(双挂号)CertifiedMail(挂号)
ExpressDelivery(快递邮件)
InsuredLetter(保价信件)Fragile(易碎)
PrintedMatter(印刷品)
Specialrulesforenvelopeaddressing
4.Whenaclassificationnotation(邮件类别)istobeusedaimingatthereceiver,theinformationiswrittendownthreelinesbelowthereturnaddresswiththefirstletterofallmajorwordscapitalized.
e.g.Immediate(急件)OrdinaryMail(平信)
Secret(密件)Manuscripts(稿件)
Private/Personal(私函,亲启)Confidential(机密)ToAwaitArrival
PhotoEnclosed(内附照片)
Lettersofrecommendation
Guidelines:
•Openingsentence:
explaintherelationshipbetweenhimself/herselfandcandidateaswellaswhytheletteriswritten.
•Commonly-usedsentences:
1.Inowtakemuchpleasureinintroducing…
2.ItiswithgreatpleasurethatItakethisopportunitytointroduce…
Lettersofrecommendation
•Body:
specificinformationaboutthecandidate
(1)personalcharacteristics;
(2)abilities;
(3)specificareasofstrengthorspecialexperiences.
Lettersofrecommendation
•Closingsentence:
brieflysummarizepreviouspointsandclearlystatethatyourecommendthecandidatefortheposition/graduateprogram…
•Languagestyle:
straightforward,
tothepoint
sample
DearSir/Madam,
ItiswithmuchpleasurethatIamwritingtoyouthisletterinrecommendationofMissYangYi,ayoungcolleagueofmine,whomI’veknownforyears.MissYangeagerlyintendstopursueateachingpositioninyouruniversity.
AsforasIknow,MissYangisaladyofbothintegrityandability.Shehasalwaysbeenefficientinfulfillingherdutiesasaqualifiedteacher.Inaddition,hermoralcharacterandhabitsarealsoverypraiseworthy.
Isincerelyhopethatherapplicationtoyouruniversitywillbeaccepted.Iamsureyouwillbeverysatisfiedwithherfutureconduct.
Yoursfaithfully,
ХХХ
professorofHunanUniversity
Lettersofapplication
•Applicationsforjob
•Applicationsfortransferringpost
•Applicationsforresignation
•Applicationsforstudyingabroad
•Applicationsforscholarship/assistantship
•Applicationsforpassportandvisa
Letterofapplicationforjob(工作申请)
---asalesletterinwhichyouaremarketingyourskills,abilities,andknowledge.
•Objective:
attracttheattentionofthepersonwhoscreens(审查,甄选)andhiresjobapplicants.
clear,concise,straighttothepoint
Threetasks
•Catchesthereadersattentionfavorably
•Convincesthereaderthatyouareaqualifiedcandidateforthejob
•Requestsainterview
Steps
•Identifythejobbytitleandlettherecipientknowhowyouheardaboutit.
(summarizeyourqualifications)
•Referthereadertoyourenclosedrésumé.
•Askforaninterview,statingwhereyoucanbereachedandwhereyou’llbeavailable.
Commonly-usedsentences
•IamseekingapositionasamanagerinyourDataCenter.
•IwishtoapplyforthepositionofBusinessSecretaryadvertisedintoday’sModernBusiness.
•Ilearnthatthepositionofcashierinyourfirmisabouttobevacant,andIshouldliketomakeanapplicationforit.
sample
DearMs.Roberts:
YouradvertisementforsoftwareengineersintheJanuaryissueoftheIEEEspectrumcaughtmyattention.IwasdrawntotheadbymystronginterestinbothsoftwaredesignandData.
IhaveworkedwithCALMAsystemindevelopingVLSIcircuits,andIalsohavesubstantialexperienceinthedesignofinteractiveCADsoftware.Becauseofthisexperience,Icanmakeadirectandimmediatecontributiontoyourdepartment.Ihaveenclosedacopyofmyrésumé,whichdetailsmyqualificationandsuggestshowImightbeofservicetoDalabase.
Iwouldlikeverymuchtomeetwithyoutodiscussyouropenpositio
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