HND采购报告4.docx
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HND采购报告4.docx
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HND采购报告4
HND采购报告4
Content
1.Introduction
Thereportcallsforinternationalprocurementandsupply.Thiswillexplaintheinternaloperationofthepurchasingdepartment.
Howtoreducecost,whythereportwillevaluatetheIPDIPDchoosepurchasedoverseas,thecompany'sinternationalcirculationintheprocessoftheIPDandtherelationshipbetweentheotherdepartments,suchasfinance,therelationshipbetweentheR&DofIPD.Inadditiontothese,thereportwillanalyzehowtoevaluatesuppliers,andtheimportantpaymentdocumentationwhenthecompanytoimportgoods.Lastbutnotfurther,Incoterms,itwillintroducetotheastheFOB,CIFandothers.
2.TheStrategicRoleOfTheIPDInReducingCosts
IPDininternationalprocurementanddomesticroleofIPD'srole,asthesameisforthepurposeofreducingcosts.Overall,IPDneedtofindtherightpriceforthegoodsandthesupplierforthecompany.SoIPDshouldworkwithmanydepartments,suchasthesupplychaininthissector.Therearemanywaystosavecosts,one(WilliamandNancyYoung,March30,2007)isaveryeffectivewaytoreducecostssuchascentralizedprocurement.Willfocusontheneedsofvariousdepartmentstogether,theprocurementunitcanbeusedasweightstogetabetterpricewithalargerquantitydiscountpurchases.Afterstandardizationspecificationscanbeobtainedvendorstandarddiscountedprices,inventorycanberelativelyreduced.Thus,administrativecostwillbereducedduetotheharmonizedoperationalprocurement,purchasingdepartmentwillbeabletohavemoretimetoresourcesonthedevelopmentofnewsuppliers.
Reducecycleisalsoapopularandpracticalmethodtoreducecosts.Thisisbecause,ifthecompaniestoreducethecycletime,thesupplychainwillbemoreefficient,reduceinventory.Thereareseveralwaystoreducethecycletime.Forexample,thecompanycantrackandmeasuresupplierleadtimes,choosethegoodleadtimesandnegotiatewiththesupplytoachievethelowerleadtime.IntheIBM,theIPDalsousethiswaytoreducingcost,theypayattentiontotheleadtimesandtrytolowertheleadtimesbychooseandcommunicatewithsupply.Ofcourse,thecompanycanoutsourcingnon-corefunctionstoreducingcost.IBMcanchoosethebestelectroniccomponentscompanytoproducethecomponentandsomenon-coreitems,itwillsavehugeresourcesandcost.
3.TheObjectivesofTheIPDinMakingaDecisiontoSourceOversea
Internationalanddomesticprocurementprocurementdivisiondistinguishing.Firstdomesticprocurementofmaterials,parts,suchasfromthelocalmarket,butinternationalprocurementisusedtopurchasefromglobalsourcingistouseinternationalpolicies,prices,advantagessuchaslowertariffsoncheapLabour,ortoreducethecost.
InternationalprocurementcanreducecostcanseefromIBM'scase.IBM,forexample,ifinChinatoproduceaproductofitscomponentsandLabourcostsmustbelowthanthesameproductsintheUnitedStates,italsocanreducethecost.Inadditiontothis,someresourcesandtechnologyinChinaislimited,globalsourcingcangotobuysomeothercompany'stechnologyandresources,itisnotonlytothecompanyprovidestheresources,butalsostimulatethecompetition.Intheinternationalmarket,therearemanyfirmsand:
supplier,thecompanycanobtainmoreinformationandsupplychainIntheglobalmarket.TheIBMmakethesourceoverseassavemanycostandobtainthethings:
supplierIncompany'smarketIntheworld.
4.TheComponentsoftheFirm’sInternationalPurchasingCycle
Internationalprocurementofthemainstepsincludesixsteps,forecastandplantherequirement,needclarification(requisition):
supplier,identification/selection,contract/purchaseordergeneration,receiptofthematerialorserviceandthedocuments,settlementandpayment,andmeasurementoftheperformance.
Firstofall,thepurchasingdepartmentshouldbeenoughtounderstandtheneedsofthecompanyandtimelytoupdatethestock.Ifthecompanyneedtootherproductsorspecialproduct,purchasingdepartmentshouldbeintimetobuy.Second,thedepartmentshouldlistthenumberorthetimeoftheproductorservice,deliveritspecifytheneedandpreparetopurchasing.Beforesubmittheorder,itusuallyneedsomeauthorityforitspurchase,astothefinancialauthority,itwillhelpthedepartmenttodealwithsomeofthebigorder.Ofcourse,researchthe:
supplierisalsoimportantforpurchasing.Third,thepurchasedepartmentshouldidentifysuppliers,vendorsshouldchoosethosewhocanunluckilysubmitthesuppliersofgoodsandthequalityofthegoodsalsoneedcertainrequirements.Afterchoosethe:
supplier,thecompanywillcontractwiththe:
supplierandestablishthepriceandterms,itwillprotecttheprofitofthecompanyand:
supplier.Next,thedepartmentcanplaceorderwith:
supplier,duetotheyhasacontract,the:
supplierwillfollowthecontractandoffertherightproductorservicesforthebusiness.Thefifthisreceivingmaterialsorservicesandfile,inthisstepinvolvestransportationpass,suchaspurchasingdepartmentnegotiatewithsupplieraboutthedeliverymethodandshouldbeproofoftransportationandinsurance.Finallysettleaccounts,paymentandperformancemeasurement.Afterreceivingandcheckingproductsofthecompany,thecompanyshouldapprovalandpayment,goodstradetermsandcurrencyneedtoconsider,andusecomputertoupdatetherecord.
5.TheRelationshipsBetweenPurchasingandOtherDepartment
Therearemanydepartmentsinanorganization,theinternationalprocurementdepartmentisoneofthemanydepartments,andwillplayaveryimportantroleintheorganization.Purchasingdepartmentneedtocommunicatewithotherdepartments,suchasdesign,researchanddevelopmentandfinancedepartment(Berezin,M.,2005).
Purchasingneedtoworktogetherwiththedepartment,inordertoensuretheoperationoftheorganization.Atfirst,thedesigndepartmentshouldworktogetherwithR&Ddepartmenttoensurethatthedesignisfeasibleandsuitable.MinistryofFinanceisdesignedtohelpcalculatethecostandPurchasingwillofferthesupporttotheDesignandTheDesignDepartmentcanmakeaperformancefeedbackandasksomerequirementforthePurchasing.Secondly,theR&DdepartmentneedcooperatewiththePurchasing.ThisisduetothattheR&Ddepartmentneedrawmaterialandinformation,thusthePurchasingcanpurchasethematerialfortheR&DandmakeainitialsurveyofsuppliertoobtainsomeinformationtohelptheR&Dimproveandcreatemoregreatproducts.Inthenext,Purchasingdepartmentsmustsubmitprocurementplansandwaitfortheaudit,thefinancialsectorwillprovidethefundsneededforthepurchasingdepartment.finallytheFinancewillmakesurethecostwithinthebudgetsandagreethemakeorbuydecision.
6.TheContributionoftheIPDtotheAppraisalofOverseasSuppliers
AgoodsupplieriscriticaltoIPD,theIPDshouldthereforepotentialperformance,financialandotheraspectsoftheinvestigationandevaluationofsupplierstoensurethatthecompany'sprofits.Therearemanywaystoevaluatepotentialsuppliers.
First,theabilityofsupplierstosolvetheproblem,becauseitistheoverseasbuyerssotheremaybealotofproblemsoccur.Therefore,ifthesupplierhasagoodabilitytodealwiththeproblem,IPDpressurewillbereduced..Nextoneisthecorrectiveactionresponse,ifthesupplierdeliverthewrongproductormaterial,theresponseandcorrectivewillaffecttheappraisalofsupplier,iftheresponseisveryfast,thebuyerlosswilldecrease,sotheIPDwillprefertochoosethissupplier.third,theabilityoftechnologysuppliersandtechnologyupdateisalsoveryimportant,ifthesuppliercancontinuouslyupdateandensurethetechnicalqualityoftheproduct,whichcangivethebuyeragoodimage.Thesuppliercost-reductionideas,ifthepotentialsupplierhasacost-reductionideas,thismeantthatthesupplierwilltakemoreactiontoimprovethetechnologyorsystemtoreducethecost,itisbenefitforthebuyerduetothatitwillreducethecostofpurchasing.Ifthepotentialsuppliersupportnew-product,itwillbeverygoodandbuyerwilllikethissupplier,thisisbecauseitcansavetimeandcostforthepurchasertofindnewsupplier.Atlast,thecompatibilityofbuyerandsellerwilldecidethefuturedevelopmentandthepossibilityofcooperation.
Ofcourse,inadditiontothese,financialcondition,productionfacilities,willalsoaffecttheoverallqualityofperformanceassessment.Stablefinancialsituationandhasahugefacilitytoimprovetheabilityofsuppliers.Therefore,buyersprefertochoosethissuppliercollaboration.
7TheNeedforPaymentDocumentationWhenImportingGoods
Delaysandprofitprotectionoftheimportingcountry,whetherimportedorexportadocumentwhenaveryimportantright,thecorrectdocumentstoavoidgoods.Meanwhile,,thebuyerandsellermusthasacontracttostatethedocumentationanddecidethecurrency.Paymentdocumentwillalsohelpprovidethenecessaryimportscorrectimport,importdutiesandtaxes.Forexamplethereareseveralpaymentdocumentssuchascommercialinvoices,packinglists,certificatesoforiginandbillsofladingorairwaybill.
First,theimporterofthecommercialinvoiceisessential.Thecommercialinvoiceisusedasacustomsdeclarationprovidedbythepersonorcorporationthatisexportinganitemacrossinternationalborders.Itwillreflectthevalueofthepricingorgoods.Importersneedtousethedocumentsforimportdeclaration.Afterthecustomcheckandcorrect,theimportercanreceivethegoods.Second,iftheexporterhasthecertificateoforigin,theywillenjoypreferentialimporttar
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